Cash Operations Coordinator - Finance Division

About the Role

The Finance Division at Carnegie Mellon University is seeking a Cash Operations Coordinator within Treasury. This role leads the processing and reconciliation of physical cash, check, and credit card transactions on behalf of the university, overseeing cash collections, merchant services, and a centralized e-commerce application.

Responsibilities

• Process cash and check (including foreign) deposits from campus units and record all related activity.
• Scan checks, maintain coin and currency supplies, reconcile deposits, and ensure accurate recording in the AR module.
• Maintain inventory of merchant service accounts, collaborator contacts, and devices.
• Support PCI compliance audit process by preparing communications, organizing trainings, and supervising unit-level assessments.
• Oversee the process for users to request, develop, manage, and operate e-commerce storefronts.
• Prepare and monitor Treasurer’s Office purchase orders.
• Manage bank access for counterparties, reviewing terminations monthly and entitlements quarterly.
• Create metrics related to Cash Operations Office activity and present to leadership.
• Work cross-functionally with teams in the Finance Division and across campus.

Qualifications

• HS Diploma or GED required; Bachelor’s degree preferred.
• Three to five years of cash management experience.
• A combination of education and relevant experience may be considered.

Requirements

• Successful pre-employment background check, including credit check.
• Legal authorization to work in the United States (CMU will not sponsor or take over sponsorship of an employment visa for this role).

Skills

• High attention to detail.
• Strong communication skills.
• Improvement in execution mindset.

Benefits

• Comprehensive medical, prescription, dental, and vision insurance.
• Generous retirement savings program with employer contributions.
• Tuition benefits.
• Paid time off and observed holidays.
• Life and accidental death and disability insurance.
• Free Pittsburgh Regional Transit bus pass.
• Access to Family Concierge Team for childcare needs.
• Fitness center access.

Location: Pittsburgh, PA
Job Function: Treasury
Position Type: Staff – Regular
Full Time/Part Time: Full Time
Pay Basis: Hourly