Capital Projects Coordinator

About the role

This position is a project management and coordination role providing highly responsible program management of City development projects including the coordination of planning, design, permitting and construction activities.

Responsibilities

• Develops planning and program requirements from diverse stakeholders.
• Gathers data and resources to implement the criteria into a cohesive program.
• Captures and analyzes design documents to conform to the design intent.
• Adapts program requirements to capital requests and construction cycles to mesh with funding sources.
• Finds appropriate capital grants available and applicable to projects to assist in funding.
• Prepares capital plan documents for public, state and federal grant application where appropriate.
• Provides oversight of grant requirements and schedules.
• Collaborates with large project teams involving government and private partners and manages complex funding sources from government and non-government sources.
• Attends all meetings with committees, Board Committees, Public Hearings, Departmental Meetings with elected officials, community groups and other agencies or boards relative to coordination of the project intent as assigned.
• Attends all meetings with committees, Board Committees, Public Hearings, Departmental Meetings with elected officials, community groups and other agencies or boards relative to coordination of the project intent as assigned.
• Other tasks as assigned by the City Engineer in collaboration with the Economic Development Administrator.

Qualifications & Experience

• Graduation from an accredited college or university with a Baccalaureate Degree with a minimum of 10 years of experience in the planning, engineering, design and/or construction management disciplines.
• Knowledge of the planning, design, and practices applied in the planning, site design, and construction of projects.
• Knowledge of federal, state, and local funding programs and common regulations associated with such programs including administration of grant agreements.
• Knowledge of building and life safety codes, and principles and practices of project management in construction.
• Knowledge of the economic impact of development and techniques to analyze economic impact.
• On-going knowledge of new building and construction technologies that can be utilized to improve or standardize city needs.
• Ability to read, interpret and utilize plans, maps, specifications, cost estimates, budgets, reports, programs, public input, ADA and other special codes, and sustainable construction techniques and processes.
• Ability to manage diverse project delivery teams consisting of City agencies, other government agencies, private developers and institutions, design teams, contractors, and other entities as needed.
• Ability to create, administer and analyze project management tools and techniques including critical path scheduling.
• Ability to coordinate and supervise the work of contracted professional entities.
• Ability to prepare and present oral presentations, written reports, and informative graphic explanations of various aspects of projects.
• Ability to communicate effectively with professional entities, contractors, city agencies, state and federal agencies, and the general public.

Necessary Special Requirements

• Must have at time of application a Connecticut Driver’s License and maintain throughout course of employment.

PAY, BARGAINING UNIT & TERMS OF EMPLOYMENT

This is a Capital Fund, "Non-Tested" position. This position is included in a collective bargaining agreement with Local 3144, American Federation of State, County and Municipal Employees. Bargaining agreements available to review HERE. Special & Capital Funded employees shall not be covered by the City pension but shall continue to be covered by Social Security. The City of New Haven does not sponsor employment visas. All applicants must have current authorization to work in the U.S. without employer-sponsored visa support. Employment is contingent upon the successful completion of: (1) a pre-employment background check, (2) a pre-employment physical examination, including pre-employment drug screening in accordance with the City’s Drug Free Workplace Policy*, and (3) a 90-day probationary period. Instructions and information on this pre-employment process are included in Conditional Offer of Employment. Pursuant to the Federal Drug Free Workplace Act of 1988, The City of New Haven has a adopted a Drug Free Workplace Policy. The City of New Haven requires a pre-employment drug test, which includes screening for marijuana. Selection Plan Applications will be reviewed by the Department of Human Resources. Applicants must demonstrate that they meet the minimum requirements as listed within the job description; failure to do so may result in disqualification. It is critical that you complete the application thoroughly, as the information you provide will be used to ascertain if you are eligible to move forward in the selection process, and in some cases, this information may be used to determine the eligibility list. A hiring decision may be made prior to the removal of the job posting. Information regarding the employment and selection process can be found HERE. Please note that the only method of communication with applicants for this position will be by email. You must provide a valid, working email address and you will need to monitor your email, including spam/junk folders, for correspondence from the New Haven Human Resources Department. We reserve the right to extend an application deadline or close a job posting early to ensure we can attract and identify the best candidate(s) for a position.