Capital Projects Coordinator, Assistant

About the role

Seattle Parks and Recreation is seeking an individual to join the Engineering, Design, and Technical Services Group, within the Planning and Capital Development Branch of the Seattle Parks and Recreation (SPR) Department.

Responsibilities

• Report to the Engineering Manager and supports the Engineering, Design, & Technical Services group, Program Managers, and Capital Projects Coordinators with all aspects of Public Works construction contracts.
• Maintain general conditions and department specifications to meet Federal, State, and City requirements.
• Process, review, and monitor Public Works contracts and forms (Design-Bid-Build, Emergency and Job Order Contracting (JOC) from bid development through project close-out).
• Administration of projects in Procore.
• Support Management in Division hiring, tracking, and reporting.
• Primary administrator of Stage Gates and Cash Flow processes (Procore, SharePoint, Adobe Sign).
• Project Intake and scheduling of design reviews (60%, 90%, near-100%, and Final stages using Bluebeam).
• Create and maintain an electronic database of review requests (Capital Projects, Revocable Use Permits, Interdepartmental Circulation reviews, and miscellaneous emergent review needs).
• Review specifications and drawings as required.
• Responsible for gathering and recording decision in design review meetings.
• Develop, process, manage City documents for bidding, contract execution, pay estimates, change orders, invoices, and project close-out in accordance with City and State requirements.
• Manage an online contract bidding system (Procureware).
• Manage archival of contract documents and drawings in accordance with the State and City requirements.
• Archival of Capital Improvement Projects in accordance with City and retention requirements.
• Establish cost-savings procedures for projects and office supplies under contracting, social justice, and accounting guidelines.
• Work with vendors to reduce cost while maintaining quality.
• Attend public bid openings.
• Prepares and distributes bid tabulation.
• Create and maintain an electronic database of specification contract numbers and a project manual library.
• Affiliate with coordinating consultant selection process.
• Coordinate review of design and construction work performed by consultants and contractors.
• Monitor and evaluate projects.
• Recommend authorizing partial and final payments to contractors when work meets contract and project specifications and standards.
• Affiliate with assisting in preparing and processing project change orders to projects if change orders are appropriate and in compliance.
• Manage programmatic and in-house capital projects through various project delivery mechanisms including AMWO (Work Orders), Public Works JOC, and Design Bid Build projects within a funding threshold.

Qualifications

• Requires a minimum of two years project or construction management or related experience and a Bachelor's Degree in Architecture, Engineering, Business Administration, Urban Planning or related field (or a combination of education and/or training and/or experience which provide an equivalent background required to perform the work of the class).
• Minimum Qualifications: Requires a minimum of two years project or construction management or related experience and a Bachelor's Degree in Architecture, Engineering, Business Administration, Urban Planning or related field (or a combination of education and/or training and/or experience which provide an equivalent background required to perform the work of the class).

Requirements

• A current, valid Washington State Driver's License or evidence of equivalent mobility.
• A current, "FULL" driving abstract from the Department of Licensing must be submitted upon offer of employment.