Capital Program Director

About the role

The Capital Program Director oversees the City’s Capital Program within the Department of Finance and Administration and in close coordination with the cross-departmental Capital Committee. This position is responsible for overseeing the strategic planning, development and administration of the City of Burlington General Fund Capital Plan, including planning for physical improvements or replacement of City-owned capital assets, working with stakeholders to optimize and develop efficient financial strategies for annual and unexpected capital emergencies, and coordinating with the City’s Asset Manager to maintain the best level of public service across all City assets.

Responsibilities

• Collaborate with the Capital Committee to develop a 5-Year General Fund Capital Plan and annual budget for the Mayor and Burlington City Council’s consideration.
• Develop and implement a system to prioritize capital projects in consultation with the Capital Committee, including creation of a scoring matrix for evaluating new/ongoing projects.
• Develop goals, policies, strategies, and procedures to improve the City’s Capital Improvement Program.
• Provide recommendations to the Administration and City Council on where newly identified capital projects fit within the existing capital needs of the City.
• Coordinate and collaborate with all City General Fund departments to develop capital plans and work with project teams to identify new opportunities for capital assets and projects, ensuring they are integrated into the 5-year Capital Plan.
• Evaluate issues, identify concerns, and recommend solutions to resolve capital project service needs.
• Analyze data provided by the City’s Asset Manager from the City asset management software to support prioritizing and planning of capital projects.
• Work closely with the CAO, Director of Finance, and the Grants Team to coordinate and evaluate funding resources to support the Capital Plan and annual budget.
• Advocate for voter approval to support the implementation of the Capital Plan recommended by the Capital Committee and administration.
• Collaborate with the City’s accounting and finance divisions to develop and maintain proper accounting systems to support capital projects and budgets; maintain capital budget and plan in City accounting system(s).
• Provide financial and budget‑related information, including budgetary reviews, prepare budget statements and reports as needed (including for City audits).
• Advise and inform various members of the City Administration or elected officials on all matters related to the CIP Program.
• Develop and maintain outreach materials that engage the public and other community stakeholders in the Capital Plan.
• Serve as liaison to UVM and respond to issues and needs related to capital asset infrastructure.
• Develop a standard of practice that guides City Project Managers through the various phases of project development and implementation, including scope of work, project budget management, value engineering, RFQ/P materials, contractor procurement, stake