Executive Director, Capital Programs

Essential Functions

• Works collaboratively with Facilities, Transportation, Procurement, Environmental and other District central offices to provide the appropriate infrastructure for the successful delivery of the District’s educational programs.
• Directs, coordinates and monitors the day-to-day operations; assigns and reviews the work of technical personnel including contractors and unionized personnel engaged in performing a variety of tasks pertinent to the execution of construction and renovation projects.
• Affirms the feasibility of construction and capital improvement projects and prepares clear, comprehensive reports on all aspects of the project.
• Develops cost estimates for design and construction projects and a tentative schedule for completion; coordinates the preparation and processing of contract documents for the design, construction and renovation of School District facilities.
• Executes a programmed review of professional service contracts and construction-related documents; assists in developing specifications for construction, repair and modification projects as assigned.
• Develops the five year capital improvement program and annual capital budget to include development of the capital program; prioritization of projects; outreach to District directors, leaders and administrators for justification and project requests.
• Prepares information for cyclical capital bond issuance.
• Responsible for all real estate activities that fall under the purview of the Director of Real Estate including but not limited to disposition, leasing, facility usage by third parties and other property transactions and activities; support and assists in the development of new schools and expansions.
• Supports enrollment projections, provides data on facility utilization, develops boundary and catchment areas and supports space estimates and capacity in school buildings.
• Oversees the preparation of the Capital budget and five year capital improvement plan for final approval by the Chief and SRC; develops and implements policies and procedures to revise and improve procedures regarding contracting; evaluates departmental activities and determines the adequacy of operational procedures; establishes cost control procedures and monitors the status of all projects advancing toward completion.
• Maintains liaison with school administrators, government officials, the Office of the General Counsel and consultants; reports on the status of various contracts and projects to School District officials; attends bid openings and represents the Chief at meetings and conferences as needed.
• Maintains oversight of project activities (e.g. costs, time and materials, schedules, budgets, changes orders, etc.) for the purpose of ensuring District objectives are achieved within budget and timeframes and in compliance with established requirements.
• Serves as a District and/or department representative in a variety of meetings (e.g. planning, community, vendor, etc.) for the purpose of conveying and receiving information related to assigned projects and activities.
• Oversees the development of intermediate and long range plans.

Minimum Requirements

• Bachelor’s degree at an accredited college or university with major course work in architecture, engineering or a related field.
• Seven years of full-time, paid, professional experience in architecture, engineering, construction management or capital projects administration which has involved the management of construction budgets and contractual documents, three of which have been in an administrative or supervisory capacity or sufficient commensurate experience.

Knowledge, Skills And Abilities

• Demonstrated knowledge of: the principles, practices and procedures of construction cost management.
• The principles and practices of budget preparation and administration.
• The principles and practices used in the development and review of cost estimates and contract documents.
• The principles, practices and procedures of the Plancon process.
• Public works bidding procedures and requirements.
• The principles, practices and techniques of office management.
• Supervisory methods and procedures.
• Demonstrated ability to: plan, coordinate and direct through subordinate managers, all aspects of design and construction projects.
• Analyze technical criteria and prepare reports and proposals.
• Determine the feasibility of construction and renovation projects, as well as costs.
• Analyze policies and procedures and make recommendations to improve operating efficiency.
• Develop and enforce departmental policies affecting divisional operations.
• Express ideas effectively, both orally and in writing.
• Establish and maintain effective working relationships.