Capital Improvements Program Administrator

Salary: $81,030.00 - $108,604.22 Annually
Location: Various Locations within the City of El Paso, TX
Job Type: Unclassified
FLSA: Exempt

About the Role

Under general direction, as a key staff executive, coordinate administration of the City's Capital Improvements Program (CIP) and provide expert advice to top management on allied non-engineering issues.

Responsibilities

• Plan, organize, develop, implement, oversee, and review a Citywide CIP to budget and schedule projects for systematic construction, maintenance, upgrading, and replacement of public buildings, transportation facilities, and other fixed City physical assets, as well as for execution of environmental protection initiatives.
  • Establish and oversee an administrative management team and advisory committees consisting of functionally interested department heads and other professional staff.
  • Identify program operational objectives, formulate project request evaluation criteria, solicit project proposals, rank merits and priorities, estimate costs, and select projects within limits of available funds.
  • Identify and recommend alternative financing mechanisms for contemplated projects.
  • Monitor and coordinate additions, deletions, and modifications to project proposals and work in progress.
  • Draft authorizations to initiate projects, release project funds according to annual and multi-year schedules, distribute forms and supporting documents, and forward approved change orders for issuance.
  • Arrange for guidance or action from higher-level executives on unprecedented problems or deviations from City-wide policies or practices, or from qualified engineering professionals on complex technical problems or questions.
  • Confer with engineering and maintenance personnel and consultants to assess conditions of facilities and operating life of equipment, propose timing of building and capital improvement projects to optimize labor and materials allocation and usage, and minimize operating costs and disruption of work of facility occupants.
  • Compile and analyze results, cost, and personnel statistics.
  • Represent City interests when conferring with and presenting CIP to department heads, public officials, business organizations, and civic groups in collaboration with personnel accountable for providing in-depth explanations of technological issues.
  • Maintain summary CIP documentation for publication.
• Plan, organize, develop, implement, oversee, and review processes to provide for availability, disbursement, and expenditures of bond, grant, matching funds, and other revenue for planning, design, construction, and allied multi-department and interagency projects.
  • Collaborate with City financial and funding organizations to devise and integrate fiscal procedures that conform to accepted policies and standards.
  • Write grant proposals, program objectives, funding position statements, and master plans.
  • Verify funding for project scope changes during design phases.
  • Analyze bond sales, appropriations, changes, and transactions.
  • Journalize charges, balance, and reconcile financial accounts.
  • Audit project costs and schedules for adherence to funding and completion requirements.
  • Assess impact of estimate variations and recommend remedial administrative action to City officials, other jurisdictions, and funding or regulatory agencies.
  • Examine, consolidate, and coordinate operating and capital budget requests.
  • Check bid advertisements for consistency with fiscal and administrative provisions of construction or other contracts to be awarded and open bids for patterns impacting cost estimates, and recommend contingency funding if necessary.
  • Participate in contract negotiations as authorized.
  • Arrange for, review, and advise on annual Building and Planning Services funding requests and administration of adopted budgets.
  • Approve expenditures and requisitions for tools, equipment, supplies, and outside temporary services as authorized.
• Act for the supervisor on day-to-day interdepartmental personnel and other general administrative matters, and establish, direct, and control designated functions, as delegated.
  • Serve on or chair committees and task forces to evaluate status and progress of current operations and services, recommend new or changes in long and short-range plans, and identify and forecast needs for human, financial, and physical resources.
  • Meet with representatives, effectively defining, publishing, and enforcing policies, methods, and standards.
  • Ensure internal and external complaints and suggestions are processed expeditiously and satisfactorily.
  • Draft resolutions and other official documents.
  • Ensure mutual compliance with performance terms and conditions of contracts and grants.
• Supervise assigned staff.
  • Assign, schedule, guide, and monitor work.
  • Appraise employee performance.
  • Provide for staff training and development.
  • Counsel, motivate, and maintain harmony.
  • Identify and resolve staff differences, conflicts, and deficiencies.
  • Enforce personnel rules and regulations and work behavior standards firmly and impartially.

Requirements

• Bachelor's Degree or higher in Business or Public Administration, Engineering, or related field.
• Five (5) years of professional, managerial, or administrative experience dealing with preparation and fiscal oversight of operating budgets or capital improvement and acquisition projects.
• Texas Class "C" Driver's License or equivalent issued by another state.
• Applicants with a foreign degree must have all relevant documents translated and evaluated by a College, University, or Credentials Evaluation Services Department prior to submission.

Benefits

• Life and Health Insurance
  • Basic Life Insurance Coverage available at no cost to eligible employees.
  • Optional Dental, Vision, and Short Term Disability coverage.
  • Health Savings Account or Flexible Spending Account (healthcare and/or dependent care) options.
  • Employee Assistance Program (EAP) with access to mental health sessions, therapy, and more at no cost.
• Wellness Program
  • Promotes better health and wellness through programs and incentives including wellness education, fitness tests, biometric screenings, group fitness, health coaching, and more.
• Tuition Assistance Program
  • Encourages personal and professional development by sharing educational costs for Degree, Certifications, Continuing Education, and Books & Equipment.
• Vacation Leave
  • Eligibility after six months of employment for regular employees working a minimum of 20 hours per week.
  • Accrual rates per pay period:
    • 0 - 5 years of service: 3.70 hours (12 days annually)
    • >5 to 15 years of service: 5.24 hours (17 days annually)
    • >15 years of service: 6.16 hours (20 days annually)
• Sick Leave
  • Accrued in accordance with the Rules of the Civil Service Commission.
• Accident with Pay Leave
  • Applies to occupational injuries and occupational diseases occurring on and after the effective date of adoption.
• Pregnancy Leave
  • Treated the same as any other temporary physical disability. Employees may use accumulated sick leave, followed by unpaid leave or accumulated annual leave.
• Legal Holidays
  • New Year's Day, Martin Luther King Holiday, Cesar Chavez Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day, Day after Thanksgiving, Christmas Day, Employee's Birthday.
  • Additional holidays may be designated by City Council.

Pay

$81,030.00 - $108,604.22 Annually