Capital Improvement Program Administrator

Duties/Responsibilities

• CIP System Administration & Process Management
• Develops and maintains CIP budget process schedules and timelines.
• Serves as CIP team lead, providing training and instruction to budget staff.
• Develops work schedules and manages assigned projects.
• Analyzes and reviews CIP budget submissions from departments.
• Posts and audits CIP budget amendments and transfers.
• Creates and updates training materials for the CIP system and processes.
• Reporting & Documentation
• Prepares complex financial reports, memos, and presentations for leadership and City Council.
• Captures and coordinates development of the multi-year Capital Improvement Plan and quarterly updates.
• Drafts the CIP Budget Ordinance across all funding sources.
• Creates narrative and fiscal reports for various stakeholders including the public.
• Stakeholder Engagement & Collaboration
• Works with internal departments and external agencies throughout the CIP development cycle.
• Captures and coordinates with Finance departmental staff to develop comprehensive CIP budgets.
• Convenes and facilitates meetings with key stakeholders.
• Prepares presentations and recommendations for City Council approval.
• Communicates technical and general information to diverse audiences.
• Financial Management & Analysis
• Prepares complex financial projections and analyzes trends to forecast budget needs.
• Manages accounts and funds across multiple capital projects.
• Evaluates programs and initiatives for effectiveness and fiscal impact.
• Reviews departmental budgets, spending patterns, and performance metrics.
• Prepares and posts budget amendments while ensuring compliance with policies.

Minimum Qualifications & Experience

• Bachelor’s degree in accounting, finance, business or public administration, or related field OR equivalent experience.
• Five years of professional accounting/financial experience including experience in public sector budgeting.

Additional Preferred Skills

• Master’s degree in accounting, finance, business or public administration, or a related field.