Capital Improvements Coordinator

Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach. Our network of 450 venues worldwide hosts 20,000 events and entertains 165 million guests each year, powered by expertise across feasibility & consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking.

About the role

Manage various capital improvement projects at the Hawaii Convention Center. Administratively support the capital improvement management staff on procurement procedures. Walk the venue to check on contractors and the projects they are working on.

Responsibilities

• Support project planning by assisting with scopes, budgets, procurement milestones, and project deliverables
• Maintain electronic project files, dashboards, schedules, financial trackers, risk logs, action-item logs, and closeout documentation
• Monitor project deadlines and communicate outstanding tasks and required deliverables
• Assist in preparing status reports, executive summaries, presentations, and briefing materials
• Support procurement activities by preparing solicitation documents, evaluation matrices, bid comparisons, award documentation, and procurement records
• Track contracts, purchase orders, change orders, insurance certificates, permits, bonds, and contract milestones
• Coordinate project meetings, site visits, inspections, shutdowns, and operational impacts while maintaining meeting minutes and action items
• Responsible for communications relative to construction projects
• Support Sustainability programs and initiatives, ensuring they meet regulatory and industry standards and HCC goals
• Monitor and track sustainability metrics, providing recommendations for continuous improvement

Requirements

• High School Diploma or its equivalency (BA/BS Degree in business, construction management, or related field preferred)
• 2-5 years construction project management experience or related field
• Knowledge of project management, construction administration, procurement, document control, contract administration, timelines, and deadlines
• Proficient with Microsoft Office 365; type 45 wpm; 10 key by touch
• Intermediate level knowledge of Word, Excel, PowerPoint, and Outlook
• Ability to lift/carry 10 pounds
• Must maintain the highest degree of confidentiality and professional discretion

Skills

• Ability to multi-task and meet deadlines
• Strong analytical and customer service skills
• Demonstrated ability to follow departmental and company procedures accurately and efficiently
• High level of performance in verbal, written, inter-departmental, and external communication
• Ability to adapt to a changing environment and department needs

Benefits

• Medical, dental, vision, life, and disability insurance
• Paid vacation
• 401k plan

Pay

$64,000–$74,000

Schedule

Salaried, exempt

Location

Hawaii Convention Center

Physical demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.