Capital Improvement Project Manager

About the role

The Capital Improvement Project Manager position will lend expertise to a number of high-profile projects and programs by assisting and reporting to the City's Public Works Director. This position will also lead engineers in a large variety of projects.

Responsibilities

• Assist the Public Works Director in the management and oversight of the Capital Improvement Program Division of the Public Works Department, including but not limited to supervising and managing employees; making professional engineering recommendations and decisions; reviewing and approving construction plans for capital improvement projects; managing and supervising the management of projects; conducting or overseeing engineering studies and designs; and developing departmental or divisional work plans and schedules.
• Serve in absence of Public Works Director on matters related to projects.
• Interact professionally with various levels of employees, officials and customers.
• Oversees the construction of City infrastructure projects, including parks, streets, utilities, and facilities.
• Inspects work, verifies contract quantities, reviews progress, and approves payments, change orders, and punch list development.
• Ensures quality control and resolves issues that arise on-site.
• Covers the coordination of the selection of design consultants; meets schedule and budget objectives for assigned projects/programs; supervises activities of assigned engineering and support staff and contractors.
• Manages or performs all aspects of assigned capital project development and construction, including in-house design, consultant design, and acquisition and utilization of grant/City/developer funds to design and construct projects; may perform in-house engineering design, contract document preparation, and bid and award activities.
• Seeks input and feedback from Development Permit Review Manager and permit review staff regarding project impacts where development projects may impact capital projects, including project design and scheduling.
• Seeks input and feedback from Operations Manager and pertinent public works maintenance crew during project design regarding project impacts to maintenance needs and requirements.
• Prepares and reviews environmental documents and permit applications for capital projects as necessary.
• Coordinates with local, state, and federal regulatory agencies and tracks project compliance.
• Develops and implements systems to track project performance, monitor budgets, and report on progress.
• Works closely with accounting to track expenses, review invoices, and approve payments for contractors and consultants.
• Ensures proper documentation and reporting of CIP project status, including funding and expense reports.
• Seeks and secures grant funds; coordinates with the Washington State Department of Transportation (WSDOT) Local Programs, Transportation Improvement Board (TIB) and other grant funding agencies to administer grant funds; manages county, state, and federal grants; tracks and monitors grant and mitigation funds.
• Prepares, presents, and submits projects for inclusion on the Capital Improvement Plan (CIP) and 6-Year Transportation Improvement Program (TIP); leads efforts to prioritize projects on the CIP and 6-Year TIP; presents recommendations to City Council, Planning Commission, and Public Spaces Commission; prepares and submits TIP applications to the Puget Sound Regional Council for inclusion in the Regional TIP and Statewide TIP for regionally significant and/or grant funded projects; amends/modifies existing TIP projects, as needed.
• Organizes public meetings/outreach for design and construction projects; coordinates with Executive Department for public meetings, open houses, and other public outreach efforts, writes and presents staff reports to co-workers, senior management, City Council meetings, and the public.
• Establishes and maintains an effective system of communication inside and outside the City organization and establishes and maintains effective working relationships with others.
• Aids in the preparation of department budget requests; responds to Customer Action Requests; provides quality customer service; and deals courteously with the public and other agencies; recommends staffing recommendations and selections, including retention of staff/consultants/contractors; conducts employee performance evaluations; and develops measurable performance goals and objectives.
• Represents the City at various meetings to obtain and provide information.

Qualifications

• Bachelor’s degree in Civil Engineering, Construction Management or related field;
• Ten years of increasingly responsible engineering experience;
• Five years supervising other professional engineers;
• Washington State Professional Engineer License in Civil Engineering required;
• Valid Washington State driver's license or other acceptable official identification.