Capital Improvement Project Manager

Job Summary

This position manages the planning, design, procurement, construction, and closeout of Capital Improvement Program (CIP) projects for the city.

Responsibilities

• Manages City capital improvement projects from concept development through design, permitting, bidding, construction, and project closeout.
• Serves as the City's project manager throughout all project phases and coordinates consultants, contractors, utility providers, regulatory agencies, and City departments to ensure projects are delivered safely, on schedule, within budget, and in accordance with City objectives.
• Coordinates project planning activities including feasibility studies, preliminary engineering, budgeting, scheduling, and funding analysis.
• Oversee the work of consulting engineers, architects, surveyors, contractors, and construction management firms.
• Develops project scopes, requests for proposals (RFPs), requests for qualifications (RFQs), bid documents, and construction contracts.
• Reviews engineering plans, specifications, cost estimates, and construction schedules for City capital projects.
• Covers project activities with City departments, utility providers, regulatory agencies, contractors, and stakeholders.
• Manages project budgets, expenditures, change orders, contract compliance, and funding requirements.
• Conducts construction progress meetings and monitors project schedules, quality control, safety compliance, and contractor performance.
• Prepares reports, presentations, and project updates for City management, advisory boards, and City Council.
• Aids in the development and administration of the City's Capital Improvement Program and long-range infrastructure planning efforts.
• Identifies infrastructure needs and recommends project prioritization based on asset condition, operational requirements, regulatory compliance, and community needs.
• Coordinates grant-funded projects and ensures compliance with applicable federal, state, and local funding requirements.
• Reviews project-related permits, easements, right-of-way acquisitions, and utility coordination activities.
• Responds to citizen inquiries regarding capital projects and construction activities.
• Maintains project documentation, records, schedules, and performance metrics.
• Performs related duties as assigned.

Knowledge Required by the Position

• Project management principles and practices.
• Public infrastructure planning, design, and construction.
• Capital improvement program development and administration.
• Construction methods, materials, and inspection practices.
• Contract administration and procurement procedures.
• Budgeting, cost estimating, and financial management.
• Federal, state, and local regulations applicable to public infrastructure projects.
• Transportation, stormwater, facilities, parks, and utility infrastructure systems.
• Engineering principles and construction standards.
• Computers and job-related software programs.
• Project scheduling and resource management.
• Analyzing technical information and developing solutions.
• Prioritizing multiple projects and competing deadlines.
• Negotiating contracts and resolving disputes.
• Interpersonal relations and stakeholder engagement.
• Oral and written communication.

Supervisory Controls

The Public Works Director assigns work in terms of department goals, strategic initiatives, and Capital Improvement Program objectives. Work is reviewed through project performance, reports, meetings, budget compliance, and achievement of established milestones.

Guidelines

Guidelines include building codes, engineering standards, and city and department policies and procedures. These guidelines require judgment, selection, and interpretation in application.

Complexity/Scope of Work

The work consists of varied project management, coordination, budgeting, and construction administration duties involving multiple concurrent infrastructure projects. The purpose of this position is to successfully deliver City capital improvement projects that enhance public infrastructure, facilities, safety, mobility, and operational efficiency. Successful performance contributes to the effective stewardship of public resources and the long-term sustainability of City assets.

Contacts

Contacts are typically with City employees, consultants, contractors, utility providers, architects, engineers, surveyors, vendors, regulatory agencies, elected officials, appointed boards and commissions, and the public. Contacts are typically to exchange information, coordinate activities, negotiate matters, resolve problems, and provide project-related services.

Physical Demands/Work Environment

The work is typically performed while sitting at a desk or conference table and while intermittently standing, walking, bending, climbing, or traversing construction sites. The employee may occasionally lift light objects and use equipment requiring manual dexterity. The work is performed in both office and outdoor environments. Outdoor work may involve exposure to construction sites, traffic, inclement weather, uneven terrain, noise, dust, and moving equipment. Appropriate personal protective equipment may be required.

Supervisory and Management Responsibility

This position has direct supervision over the Capital Improvement Project Specialist. This position may exercise functional supervision over consultants, contractors, construction managers, inspectors, and project team members assigned to capital improvement projects.