Project Manager (Capital Improvement Program)

About the role

The City of Carmel-by-the-Sea is seeking a Capital Improvement Program (CIP) Project Manager with a minimum of three (3) years of experience managing both the design and construction phases of CIP projects in a municipal agency. The successful candidate will play a crucial role in shaping the city's infrastructure and facilities.

Responsibilities

• Manage consultant and contractor selection processes, oversee contract management, and approve construction amendments/change orders.
• Develop and monitor project budgets, ensuring projects stay within budget and prepare cost estimates.
• Serve as the liaison between the City, consultants, contractors, and the public, including preparing reports.
• Navigate the complexities of public works, manage consultants, oversee contracts, and provide technical reports to executives and council members.
• Ensure projects comply with federal, state, and local codes, including ADA requirements and environmental regulations (CEQA/NEPA).
• Conduct field visits to construction sites to inspect progress, verify quality, and troubleshoot problems.
• Perform condition assessments of public infrastructure and buildings, identify, prioritize, and recommend projects with cost estimates for funding in the 5-year Capital Improvement Program.
• Prepare requests for qualifications and requests for proposals for professional consultant services, evaluate qualifications and proposals, lead selection committees, prepare and negotiate scope of work, fees, and schedules for professional services agreements, and process amendments.
• Check and recommend for approval construction drawings, and special conditions and technical specifications for infrastructure and building renovation projects.
• Process project for environmental, building, and other permits.
• Assemble bid and construction contract documents. Administer the public bidding process, conduct pre-bid meetings, issue addenda, and review bid proposals.
• Provide construction management and field inspection services to ensure compliance with plans and specifications, check submittals and progress payments, manage schedules and budgets, and ensure public safety.
• Cover projects with design consultants, utility representatives, adjacent property owners, businesses, and other agencies and City departments.
• Represent the City effectively in meetings with commissions, community groups, professional organizations, other agencies, and the public.
• Prepare and present City Council and Commission agenda reports for all phases of projects.
• Conduct public meetings regarding CIP projects. Issue surveys, compile data, and make recommendations.
• Develop master plans, engineering reports, standard details, and plan notes.

Requirements

• Equivalent to a Bachelor’s degree from an accredited college or university with major course work in civil engineering, construction management, public administration, or a related field.
• A minimum of three years of experience in public works, engineering project management, or construction management, including contract administration, plan review, and coordination of funding sources.
• Possession of a valid Class "C" California driver's license with a satisfactory driving record.
• Possession of a valid State of California Professional Civil Engineering, Mechanical Engineer and/or Architecture license is highly desirable.

Qualifications

• Strong CIP Expertise: Extensive Capital Improvement Programming experience, including managing "Five-Year CIP" documents, identifying infrastructure needs, developing complex project estimates, managing budgets, bidding process and final inspections.
• Contract Administration: Manage consultant and contractor selection processes, oversee contract management, and approve construction amendments/change orders.
• Budget & Schedule Oversight: Develop and monitor project budgets, ensure projects stay within budget and prepare cost estimates.
• Stakeholder Communication: Serve as the liaison between the City, consultants, contractors, and the public, including preparing reports.
• Regulatory Compliance: Ensure projects comply with federal, state, and local codes, including ADA requirements and environmental regulations (CEQA/NEPA).
• Site Inspection: Conduct field visits to construction sites to inspect progress, verify quality, and troubleshoot problems.

Skills & Expertise

• Knowledge of Federal, State, and local regulations governing public works projects.
• Familiarity with CEQA/NEPA processes and public funding requirements.
• Strong budgeting, scheduling, and contract management skills.
• Excellent written and verbal communication skills.
• Proven ability to manage multiple priorities with minimal supervision.

Benefits

• Insurance: Participation in CalPERS medical plans; City-paid basic Dental and Vision coverage for employee and dependents; City-paid LTD, life and accidental death & dismemberment insurance coverage.
• Retirement: Covered by the CalPERS retirement system based on eligibility and enrollment history.
• Deferred Compensation Plan: City contributes $100.00 monthly on behalf of employees (currently through CalPERS/Voya).
• Vacation Leave Accrual: 1- 4 years of service = 80 hours per year; 5 -10 years of service = 120 hours per year; 11 - 14 years of service = 160 hours per year; 15 years of service and over = 176 hours per year.
• Management Leave: 96 hours per fiscal year that is use or lose.
• Sick Leave Accrual: 8 hours per month.
• Holidays: 12 paid holidays per year.