Campus Operations Administrative Coordinator

Primary Responsibilities

• Handle logistics for AMDA-owned parking lots and vendor parking facilities.
• Manage parking assignments for students, faculty, and staff.
• Track parking registrations and maintain parking-related information on internal websites and systems.
• Send mass communications regarding parking policies, procedures, and updates.
• Respond to inquiries, concerns, and accommodation requests related to parking needs.
• Maintain parking logs, registration records, and issue parking permits.
• Conduct periodic parking lot audits and inspections.
• Liaise with campus departments and external vendors to coordinate special event parking and valet services.
• Cook up event logistics, including facility use requests, parking arrangements, shuttle services, and security notifications.
• Issue new and replacement AMDA identification cards for students, faculty, staff, and alumni.
• Utilize the CCURE 9000 Security Management Software System to create profiles, manage access permissions, process ID requests, and maintain security-related records.
• Track employee onboarding requirements related to campus access and remove ID holds as appropriate.
• Cook up alumni ID requests and issue replacement alumni identification cards.
• Maintain and audit classroom and studio equipment inventories and related tracking spreadsheets.
• Cook up campus holiday, semester break, and building closure schedules with Security, Reception, Facilities, Student Affairs, Academic Affairs, and Production departments.
• Assist with special projects and operational initiatives within the Campus Operations Department.
• Provide administrative support to the Vice President of Campus Operations.

Qualifications

• Bachelor's degree preferred.
• Minimum of 1-2 years of experience in administrative support, operations, logistics, facilities coordination, or a related field.
• Excellent customer service and interpersonal skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to prioritize competing responsibilities and meet deadlines.
• Demonstrated problem-solving skills and ability to take initiative.
• Proficiency in Microsoft Office Suite, Outlook, and database management systems.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment.

Position Information

• This position is subject to a background check and reference check upon a conditional offer of employment.
• Pay range: $25.00 - $27.00 per hour.
• Full-time, non-exempt position.
• Fully in-person position based on AMDA's Hollywood campus in Los Angeles, California.
• The regular schedule is Monday through Friday, 9:00 a.m. to 6:00 p.m. Pacific Time.
• Occasional evening and weekend work may be required to support special events, orientation activities, semester transitions, and campus operational needs.