Campus Executive Assistant

About the role

The South University 125-year story—past, present, and future—is a history formed by the many individuals who have developed the education and spirit of community that have become our pledge to students, faculty, staff, alumni and supporters of South University. Whether you have been part of the University family for many years, have recently come our way, or are thinking about joining us, you will find South University to be a place you can call home.

Responsibilities

• Performs academic, campus and limited general administrative and clerical duties as assigned by the Campus Director & Dean of Academic Affairs and Operations.
• Collaborate with Vice Chancellors, Assistant Vice Chancellors, University Directors, College Deans and Department Chairs in carrying out the priorities of the University.
• Maintains correspondence logs, files, information databases, and other tracking systems as necessary.
• Prepares Executive Committee, OPM, PACs, and other programmatic meeting minutes.
• Organizes programmatic meeting dates, meeting structure, and sends out agendas.
• Distributes Executive Committee weekly KPI updates to campus program leaders.
• Ensure signage for classrooms, campus services and office spaces are clearly marked.
• Create, distribute and collect faculty contracts, student files, and faculty files containing required programmatic documentation.
• Affords guidance to students with locating campus leaders, including directing them toward offices, phone, e-mail or classrooms.
• Ensure signage for classrooms, campus services and office spaces are clearly marked and accessible.
• If requested by Campus Director, may provide new employees with onboarding information, such as tours and campus directories, office or cubicle accommodations, employee access badges; business cards, and ensure new hires have necessary equipment and accesses to assume assigned duties on day one.
• Maintain campus keys in coordination with the university Director of Facilities and Campus Director/Dean of Academic Affairs and Operations.
• Ensure employee engagement and recognition activities are organized and occurring on a regular schedule, such as service awards, employee recognition and leading employee engagement committee work.
• May be responsible for onboarding of new hires if requested by HR or the Campus Director.
• Maintain all personnel files.
• Campus purchasing support for local service providers and suppliers. Includes ordering office or program related supplies and scheduling assistance as necessary.
• Maintains office equipment such as fax machines, postage meters, copy machines and printers.
• Responsible for mail distribution and receiving support.
• This position requires flexibility with schedule as needed to support the campus events.

Requirements

• Bachelor’s Degree in a related discipline.
• Minimum of four years’ progressively more responsible administrative experience in a corporate or academic environment supporting mid to upper-level manager(s).
• 1-2 years of previous HR experience preferred.
• Excellent written and verbal communication skills.
• Strong interpersonal skills.
• Superior organizational and problem resolution skills.
• Business computing skills (validated by testing where applicable) to include the following: Advanced proficiency level for Word, Basic proficiency level for Excel, Advanced proficiency level for Power Point, Basic proficiency level for Outlook.
• Ability to use database programs (CampusVue).
• Professional telephone/video manner and personal appearance.
• Interact effectively as a member of a team and work collaboratively across all levels of the organization.
• Listen to customers (e.g. students, staff, etc.) and to understand and respond positively to their requests.
• Multi-task, meet deadlines, and deliver a work product in line with quality standards.

Benefits

• Medical
• Dental
• Vision
• Tuition Assistant Program
• Long/Short Term Disability
• Life Insurance
• Employee Assistance Program
• 401K Match
• Paid Time Off
• 12 Paid Holidays

Pay

N/A

Schedule

N/A