Campus Event Coordinator

About the role

The Event Services Coordinator supports on-campus events by organizing and arranging activities and details to ensure a satisfactory and pleasant experience for participants.

Responsibilities

• Pre-plan for upcoming events as necessary.
• Attend planning and organizing meetings to obtain information, activities, and details for specific events.
• Plan and execute all logistical arrangements, maintaining communications with appropriate staff regarding progress, including:
  • Coordinate activities with other on-campus departments such as facilities, janitorial services, and food services.
  • Set up the venue with displays, tables, chairs, audio-visual equipment, photography/video, catering, and special needs accommodations.
  • Ensure an adequate inventory of needed supplies.
  • Request and ensure adequate student worker staff is scheduled for all phases of the event.
  • Break down or tear down event displays and setups.
• Assist with scheduling student worker staff as needed.
• Monitor event activities to ensure all requirements are met, the client is satisfied, and clean-up/reset is handled.

Requirements

• Bachelor’s degree preferred in communications, marketing, promotions, or a similar program from a regionally accredited institution.
• 1 year of experience in a similar or related capacity, including an overnight camp environment, youth camp, event planning, or promotions.
• May consider an equivalent combination of work experience and education.
• Self-motivated with a service orientation.
• Results-focused and detail-oriented.
• Good communication skills.
• Ability to communicate in a non-English language is helpful but not required.
• Good planning and organizing skills.
• Proficient with MS Office Suite software.
• Good problem-solving skills.
• Ability to cope and adapt to changing priorities, work in a fast-paced environment, and under frequently stressful conditions.
• Good time management skills and ability to meet deadlines.
• Flexibility with varying work schedules, including evenings, holidays, and weekends, and willingness to stay overnight on campus during certain events.
• Ability to work independently or in a team environment.
• Provide a positive example to students by supporting the University’s Doctrinal Statement, Ethical Position Statement, and Mission.