Calendar Manager and Executive Assistant

Key Responsibilities

• Manage a complex, high-volume calendar involving constant shifts due to international travel and time zone changes
• Proactively structure the Managing Director’s day to optimize time, priorities, and outcomes
• Track commitments, deliverables, and follow-ups to ensure accountability across stakeholders
• Act as a representative of the Managing Director’s office in high-touch, client-facing and internal communications
• Cook seamlessly with internal teams while knowing when to pull in additional stakeholders
• Maintain composure, organization, and clarity amid a high level of incoming work and shifting priorities

Required Qualifications

• 5-7 years of administrative or executive assistant experience
• Demonstrated experience supporting senior executives or partners in a fast-moving environment
• Proven ability to manage heavy calendar volume and competing priorities
• Strategic, anticipatory thinker who operates as a true partner, not just task support

Soft Skills & Attributes

• Exceptional attention to detail with the ability to organize and prioritize thoughts concisely
• Clear, thoughtful, and succinct communicator
• High emotional intelligence and strong emotional regulation under pressure
• Solutions-oriented mindset with accountability and maturity
• Naturally curious and engaged; eager to learn the business and build relationships across the firm
• Reads nuance well and exercises excellent timing and discretion

Pay & Benefits

Contract-to-Hire Work Model
Benefits: Medical, Dental, Vision
Compensation: $62.00-$68.00/hour and upon conversion $120k-$130k.