CA Corp Leasing Manager

For 50 years, Olen has owned, developed, and managed distinctive commercial properties in Orange County, CA. Our portfolio consists of over 6 million sq. ft. of premier office and flex-industrial commercial properties. www.Olen.com

About the role

The Leasing Manager is responsible for all leasing activity in the company's North Orange County portfolio — approximately 1.1 million square feet across Brea, Orange, and Yorba Linda — including new leases, renewals, and the lease-up of available suites. This is direct, in-house, principal-side leasing: the Leasing Manager owns a defined book of business end to end, supported by the department's coordinator team and Property Management platform.

Reports to: Vice President, Leasing & Acquisitions

Responsibilities

• Manages all leasing activities for the assigned North County portfolio, including canvassing, prospecting, and responding to leasing inquiries.
• Fosters positive tenant relationships across the portfolio, serving as the primary leasing contact from first inquiry through renewal, in partnership with Property Management.
• Conducts property tours with prospective tenants and their brokers; opens, shows, and secures suites and coordinates other field assignments as needed.
• Prepares and negotiates lease proposals, letters of intent, and counterproposals on company-standard forms; submits all deal terms to the Vice President of Leasing for approval.
• Negotiates new leases, renewals, extensions, and modifications directly with tenants and with tenant-representation brokers on co-op transactions.
• Drives the lease-up of available suites across the portfolio, including the Olen Pointe Brea campus availability block — spec-suite strategy, TI packaging, and larger-block transactions with senior leadership engaged.
• Manages the renewal calendar for the portfolio; initiates renewal discussions six to eighteen months ahead of expiration and works holdover tenancies to prompt resolution.
• Maintains anchor-tenant relationships and manages multi-suite and multi-lease negotiations.
• Maintains an accurate deal pipeline and provides weekly deal-flow reporting to the Vice President of Leasing.
• Recommends asking rates, concession strategy, and marketing priorities based on live market feedback and comparable data.
• Accountable for portfolio occupancy and leasing revenue targets established annually with the Vice President of Leasing.
• Coordinates with the leasing coordinators on lease drafting, files, and marketing inputs; reviews final lease documents for accuracy of negotiated terms.
• Coordinates with Property Management on building operations, tenant move-ins and move-outs, and suite condition.
• Ensures available-suite information is accurate on listing platforms and in marketing materials, in coordination with the marketing coordinator.
• Represents the company professionally with tenants, brokers, and vendors, and maintains an active market presence in the North County submarket.
• Other projects as assigned.

Requirements

• Five to ten years of commercial leasing experience (office, flex/industrial, or both) with a track record of personally sourced, negotiated, and closed transactions.
• Lease-up or vacancy backfill experience is strongly desired.
• Strong command of lease economics — base rent, tenant improvements, free rent, and term structures — including working knowledge of the tenant improvement process, and direct negotiation experience with principals and brokers.
• Organized pipeline discipline across a high-count, multi-tenant portfolio; working expirations ahead of schedule.
• Outgoing, relationship-driven approach with tenants and brokers; good customer service skills and a team-player attitude.
• Proficient computer skills including Microsoft Word and Excel; MRI or similar property-system familiarity helpful.
• College degree preferred; Bachelor's degree in business, real estate, or a related field a plus.
• California real estate salesperson license preferred.
• Valid Driver’s License and proof of liability insurance required.
• Strong professional written and verbal communication in English, including the ability to write clear, persuasive, on-brand marketing copy for prospects, brokers, and tenants.
• Comfortable with basic math, percentages, and reading common marketing performance metrics (CTR, conversion rate, ROI, cost-per-lead, etc.). Understanding of Commercial Real Estate performance metrics is a plus.
• Strong analytical and problem-solving skills, with the ability to interpret data, prioritize competing demands, and follow instructions delivered in written, verbal, visual, or scheduled form.

Physical Demands

• Regularly required to talk, hear, and/or see.
• Frequently required to stand, walk, sit, and use hands to finger, handle, or feel objects.
• Occasionally required to reach with hands and arms and climb or balance.
• Must frequently lift and/or move up to 10 pounds.
• Vision abilities required include close and distance vision, and the ability to adjust focus.

Work Environment

While performing the duties of this job, the employee works primarily in an office environment with occasional offsite visits to various properties. The noise level in the work environment is usually moderate.

Tools & Equipment

• Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams) and SharePoint
• MRI property management system
• Online listing platforms (CoStar, LoopNet, Commercial Café or similar)
• Adobe Acrobat and standard office equipment (printer/scanner)

Pay

$80,000 per year base is the posted range and is flexible depending upon experience and skill level with $50K to $70K average annual bonus. Total estimated compensation is $130K to $150K.

Schedule

Full-time. Location: Newport Beach & Brea, CA (time will be split weekly between Brea office and Newport corporate headquarters).

Benefits

• Subsidized health insurance including medical, dental, and vision
• Company Paid Life and LTD insurance
• 401(k) Plan including company match
• Paid time off
• Employee Wellness Program
• All other benefits and leaves as required by law