Business Unit Administrator II
for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections if posting has real specific content.
We need to parse the posting.
Given content:
- Department: Location: Belknap Campus Time Type: Full time Worker Type: Regular Job Req ID: R109311
- Minimum Requirements: Bachelor's degree in a related field and two (2) years of relevant experience or an equivalent combination of education and experience. Grade 6 (Salaried)
- Position Description: The Business Office in the Division of Student Affairs is seeking to hire a Business Unit Administrator II to support the Office of Student Engagement. The Business Unit Administrator serves as the primary business liaison and manages the department’s business functions involving other departments such as Finance, Grants Management, Sponsor Program Financials, and HR Services. This position oversees the department’s financials and assists in training key administrative staff in new or updated business procedures. The Business Unit Administrator tracks revenue and expenses throughout the fiscal year and prepares payment requests, requisitions, invoices, procard reconciliations, and divisional account reconciliations.
- Essential Duties And Responsibilities: list of duties.
- Preferred Qualifications: list.
- Work Hours and Location: This is a full-time, exempt position with a 37.5-hour regular workweek. Additional work hours may be required based on department needs, programming, staffing, and/or scheduling. The primary work location for this position is at the Belknap Campus. Occasional overnight travel (for professional development or conferences) may be required.
- Employee Benefits: The University of Louisville offers competitive benefits and perks to eligible full-time and part-time employees. Please visit the University of Louisville Total Rewards webpages for details.
- Student Affairs: The Division of Student Affairs encourages candidates to apply who have demonstrated the capacity to create supportive work environments, collaborate effectively on teams, and serve the students we admit and aim to attract. Please submit a resume, cover letter, and three professional references with your application.
- Compensation Will Be Commensurate To Candidate Experience.
- EEO etc.
We need to remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
Thus we should remove sections about EEO, assistance and accommodations, etc. Also remove "Student Affairs" encouragement to apply? That's maybe part of application instructions? It says "Please submit a resume, cover letter, and three professional references with your application." That's application instruction; we should remove that. Also "Student Affairs The Division of Student Affairs encourages candidates to apply who have demonstrated the capacity to create supportive work environments, collaborate effectively on teams, and serve the students we admit and aim to attract." That's also encouraging to apply; maybe considered boilerplate? It's not strictly EEO but it's about encouraging candidates; might be considered part of application instructions. Safer to remove it.
We need to preserve substantive info: Minimum Requirements, Position Description (summary), Essential Duties And Responsibilities (list), Preferred Qualifications (list), Work Hours and Location (schedule), Employee Benefits (benefits), Compensation (pay). Also maybe "About the role" could be the Position Description.
We need headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule.
We need to map content:
- About the role: Could be the Position Description paragraph(s). That includes description of role.
- Responsibilities: Essential Duties And Responsibilities list.
- Requirements: Minimum Requirements.
- Qualifications: Preferred Qualifications? Or maybe Qualifications includes both minimum and preferred? But we have separate Requirements and Qualifications sections. Usually Requirements = minimum qualifications; Qualifications = preferred qualifications. We'll follow that.
- Skills: Could be extracted from Preferred Qualifications that mention skills: Knowledge of accounting principles, excellent knowledge of Microsoft Excel and Word, experience using BA4 and Workday HR/Finance, excellent written and verbal communication skills, self-motivated, focused, detail-oriented, collaborative, able to prioritize, plan, execute work tasks. We could put those under Skills.
- Benefits: Employee Benefits paragraph.
- Pay: Compensation statement: "Compensation Will Be Commensurate To Candidate Experience." That's vague; but rule says: never emit a heading followed by filler/placeholder text (e.g., "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless the posting actually states them. The posting does state compensation will be commensurate to candidate experience. That's essentially "commensurate with experience" which is placeholder. According to rule, we should NOT create Pay section if it's only that placeholder. So we should omit Pay section.
- Schedule: Work Hours and Location includes work hours (37.5-hour regular workweek, full-time, exempt, occasional overnight travel). That's specific enough to create Schedule section. So we include Schedule.
Thus sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Schedule.
We must not repeat job title as heading. Not include Job ID etc.
We need to use for each section heading. Use - for any list of duties/requirements/benefits. Use
for prose.
We need to preserve ALL substantive information; do not invent or summarize away detail.
Thus we need to extract details exactly.
Let's extract:
About the role (Position Description):
"The Business Office in the Division of Student Affairs is seeking to hire a Business Unit Administrator II to support the Office of Student Engagement. The Business Unit Administrator serves as the primary business liaison and manages the department’s business functions involving other departments such as Finance, Grants Management, Sponsor Program Financials, and HR Services. This position oversees the department’s financials and assists in training key administrative staff in new or updated business procedures. The Business Unit Administrator tracks revenue and expenses throughout the fiscal year and prepares payment requests, requisitions, invoices, procard reconciliations, and divisional account reconciliations."
We should keep that as a paragraph (
). Possibly split into multiple sentences but one
is fine.
Responsibilities (Essential Duties And Responsibilities): list items:
- Oversees all department purchasing activities including procard and travel card transactions, creates journal vouchers, and manages Workday Financials activities such as travel and expense requests, payment requests, and requisitions
- Monitors revenue and expense actuals for budget adherence and generates budget variance reports semi-annually
- Manages department grants in conjunction with the department research team including preparation of required reports, ensuring the principal investigator stays on budget and other tasks related to grant management
- Tracks employee salaries, updates funding sources in Workday, and initiates PETs as necessary
- Initiates and manages recruitment processes, posts jobs, and finalizes department new hires in Workday HRIS system
- Provides oversight of accounts payable processes and transactions
- Provides training and guidance to staff on University and Division policies and procedures
- Actively participates in department and division meetings
- Serves as a backup to administrative staff and other business unit administrators
- Participates to assist with the execution of Division initiatives such as freshman orientation, Welcome Week, and resident move-in events
- Performs other duties and completes special projects as assigned
We need to preserve each as
- .
Requirements (Minimum Requirements): "Bachelor's degree in a related field and two (2) years of relevant experience or an equivalent combination of education and experience. Grade 6 (Salaried)". That's the requirement. We'll put as
maybe? But rule: Use
- for any list of duties/requirements/benefits. This is not a list but a sentence; we can use
. However it's a requirement; could be a list if we split? It's two parts: degree + experience; grade. Could be a
with two items? But not explicitly a list. Safer to use .
Qualifications (Preferred Qualifications): list:
- Bachelor’s degree in business or a related field
- Knowledge of accounting principles and general or fund accounting experience
- Excellent knowledge of and proficient use of Microsoft Excel and Word
- Experience using BA4 and Workday HR/Finance
- Excellent written and verbal communication skills
- Self-motivated, focused, detail-oriented, collaborative, and is able to prioritize, plan, and execute work tasks in a busy financial department
We'll put each as
- .
Skills: Could extract from Preferred Qualifications that are skill-based: Knowledge of accounting principles and general or fund accounting experience; Excellent knowledge of and proficient use of Microsoft Excel and Word; Experience using BA4 and Workday HR/Finance; Excellent written and verbal communication skills; Self-motivated, focused, detail-oriented, collaborative, and is able to prioritize, plan, and execute work tasks in a busy financial department. Also maybe Bachelor's degree in business or a related field is qualification not skill. We'll separate.
Thus Skills section list:
- Knowledge of accounting principles and general or fund accounting experience
- Excellent knowledge of and proficient use of Microsoft Excel and Word
- Experience using BA4 and Workday HR/Finance
- Excellent written and verbal communication skills
- Self-motivated, focused, detail-oriented, collaborative, and able to prioritize, plan, and execute work tasks in a busy financial department
We need to ensure we don't duplicate content that already appears in Qualifications. But it's okay if overlapping? The instruction: Preserve ALL substantive information; do NOT invent or summarize away detail. If we split Preferred Qualifications into Qualifications and Skills, we might be duplicating. But we could keep Qualifications as the list of preferred qualifications (including education, knowledge, experience, skills). And Skills could be omitted if we think it's redundant. However we need to decide whether to include Skills section. The instruction: Prefer a few substantive sections over many thin ones. So we might combine Qualifications and Skills into one section? But we have headings defined; we can include Skills only if there is specific content for it. The posting does have skill-related content; we could create Skills section with those skill items, and Qualifications section with the remaining (education, experience). However that would split the Preferred Qualifications list, potentially losing some nuance but still preserving all info. It's acceptable.
Alternatively, we could treat Qualifications as the Preferred Qualifications list, and not include Skills section (to avoid thin sections). The instruction says prefer a few substantive sections over many thin ones. So better to omit Skills if it would be thin. But we have enough content for Skills (multiple items). However Qualifications would also be substantive. Which is more appropriate? The headings list includes both Qualifications and Skills; we can use both if we have content. Let's see if we can allocate content meaningfully without duplication.
We could put in Qualifications: Bachelor’s degree in business or a related field (education). And maybe also "Grade 6 (Salaried)"? No that's requirement.
Skills: Knowledge of accounting principles and general or fund accounting experience; Excellent knowledge of and proficient use of Microsoft Excel and Word; Experience using BA4 and Workday HR/Finance; Excellent written and verbal communication skills; Self-motivated, focused, detail-oriented, collaborative, and able to prioritize, plan, and execute work tasks in a busy financial department.
That seems reasonable and not duplicate.
But we also have Minimum Requirements (Bachelor's degree in a related field and two years experience). That's separate.
Thus we will have:
- About the role (p)
- Responsibilities (ul)
- Requirements (p) (Minimum Requirements)
- Qualifications (ul) (Bachelor’s degree in business or a related field)
- Skills (ul) (list of skill items)
- Benefits (p) (Employee Benefits)
- Schedule (p) (Work Hours and Location)
We must not include Pay.
Now check for any other substantive content: "Student Affairs The Division of Student Affairs encourages candidates to apply who have demonstrated the capacity to create supportive work environments, collaborate effectively on teams, and serve the students we admit and
- for any list of duties/requirements/benefits. Use
for prose. We need to preserve ALL substantive information; do not invent or summarize away detail. Thus we need to extract details exactly. Let's extract: About the role (Position Description): "The Business Office in the Division of Student Affairs is seeking to hire a Business Unit Administrator II to support the Office of Student Engagement. The Business Unit Administrator serves as the primary business liaison and manages the department’s business functions involving other departments such as Finance, Grants Management, Sponsor Program Financials, and HR Services. This position oversees the department’s financials and assists in training key administrative staff in new or updated business procedures. The Business Unit Administrator tracks revenue and expenses throughout the fiscal year and prepares payment requests, requisitions, invoices, procard reconciliations, and divisional account reconciliations." We should keep that as a paragraph (
). Possibly split into multiple sentences but one
is fine. Responsibilities (Essential Duties And Responsibilities): list items: - Oversees all department purchasing activities including procard and travel card transactions, creates journal vouchers, and manages Workday Financials activities such as travel and expense requests, payment requests, and requisitions - Monitors revenue and expense actuals for budget adherence and generates budget variance reports semi-annually - Manages department grants in conjunction with the department research team including preparation of required reports, ensuring the principal investigator stays on budget and other tasks related to grant management - Tracks employee salaries, updates funding sources in Workday, and initiates PETs as necessary - Initiates and manages recruitment processes, posts jobs, and finalizes department new hires in Workday HRIS system - Provides oversight of accounts payable processes and transactions - Provides training and guidance to staff on University and Division policies and procedures - Actively participates in department and division meetings - Serves as a backup to administrative staff and other business unit administrators - Participates to assist with the execution of Division initiatives such as freshman orientation, Welcome Week, and resident move-in events - Performs other duties and completes special projects as assigned We need to preserve each as
- .
Requirements (Minimum Requirements): "Bachelor's degree in a related field and two (2) years of relevant experience or an equivalent combination of education and experience. Grade 6 (Salaried)". That's the requirement. We'll put as
maybe? But rule: Use
- for any list of duties/requirements/benefits. This is not a list but a sentence; we can use
. However it's a requirement; could be a list if we split? It's two parts: degree + experience; grade. Could be a
- with two items? But not explicitly a list. Safer to use
- . Skills: Could extract from Preferred Qualifications that are skill-based: Knowledge of accounting principles and general or fund accounting experience; Excellent knowledge of and proficient use of Microsoft Excel and Word; Experience using BA4 and Workday HR/Finance; Excellent written and verbal communication skills; Self-motivated, focused, detail-oriented, collaborative, and is able to prioritize, plan, and execute work tasks in a busy financial department. Also maybe Bachelor's degree in business or a related field is qualification not skill. We'll separate. Thus Skills section list: - Knowledge of accounting principles and general or fund accounting experience - Excellent knowledge of and proficient use of Microsoft Excel and Word - Experience using BA4 and Workday HR/Finance - Excellent written and verbal communication skills - Self-motivated, focused, detail-oriented, collaborative, and able to prioritize, plan, and execute work tasks in a busy financial department We need to ensure we don't duplicate content that already appears in Qualifications. But it's okay if overlapping? The instruction: Preserve ALL substantive information; do NOT invent or summarize away detail. If we split Preferred Qualifications into Qualifications and Skills, we might be duplicating. But we could keep Qualifications as the list of preferred qualifications (including education, knowledge, experience, skills). And Skills could be omitted if we think it's redundant. However we need to decide whether to include Skills section. The instruction: Prefer a few substantive sections over many thin ones. So we might combine Qualifications and Skills into one section? But we have headings defined; we can include Skills only if there is specific content for it. The posting does have skill-related content; we could create Skills section with those skill items, and Qualifications section with the remaining (education, experience). However that would split the Preferred Qualifications list, potentially losing some nuance but still preserving all info. It's acceptable. Alternatively, we could treat Qualifications as the Preferred Qualifications list, and not include Skills section (to avoid thin sections). The instruction says prefer a few substantive sections over many thin ones. So better to omit Skills if it would be thin. But we have enough content for Skills (multiple items). However Qualifications would also be substantive. Which is more appropriate? The headings list includes both Qualifications and Skills; we can use both if we have content. Let's see if we can allocate content meaningfully without duplication. We could put in Qualifications: Bachelor’s degree in business or a related field (education). And maybe also "Grade 6 (Salaried)"? No that's requirement. Skills: Knowledge of accounting principles and general or fund accounting experience; Excellent knowledge of and proficient use of Microsoft Excel and Word; Experience using BA4 and Workday HR/Finance; Excellent written and verbal communication skills; Self-motivated, focused, detail-oriented, collaborative, and able to prioritize, plan, and execute work tasks in a busy financial department. That seems reasonable and not duplicate. But we also have Minimum Requirements (Bachelor's degree in a related field and two years experience). That's separate. Thus we will have: - About the role (p) - Responsibilities (ul) - Requirements (p) (Minimum Requirements) - Qualifications (ul) (Bachelor’s degree in business or a related field) - Skills (ul) (list of skill items) - Benefits (p) (Employee Benefits) - Schedule (p) (Work Hours and Location) We must not include Pay. Now check for any other substantive content: "Student Affairs The Division of Student Affairs encourages candidates to apply who have demonstrated the capacity to create supportive work environments, collaborate effectively on teams, and serve the students we admit and
. Qualifications (Preferred Qualifications): list: - Bachelor’s degree in business or a related field - Knowledge of accounting principles and general or fund accounting experience - Excellent knowledge of and proficient use of Microsoft Excel and Word - Experience using BA4 and Workday HR/Finance - Excellent written and verbal communication skills - Self-motivated, focused, detail-oriented, collaborative, and is able to prioritize, plan, and execute work tasks in a busy financial department We'll put each as
- for any list of duties/requirements/benefits. This is not a list but a sentence; we can use