Business Specialist

About the role

The Environmental Health and Safety (EH&S) Business Specialist supports the day-to-day operations and programs within the EH&S department. This role ensures accurate financial processing functions, monitors financial transactions, and provides technical support.

Responsibilities

• Ensures accuracy in financial processing functions including accounts payable, accounts receivable, purchasing, recharge billing, travel/entertainment, gift accounting, cashiering, and collections.
• Manages grants and reviews/reconciles standardized financial data and transactions for errors and missing data.
• Maintains quality customer services to internal and external clients, addressing inquiries and resolving issues.
• Applies professional financial and accounting concepts to perform analyses of financial services such as researching discrepancies and tax implications.
• Supports the Diving and Boating Safety programs by monitoring operational budgets and expenditures.
• Provides technical support and assists with administrative tasks related to documentation and recordkeeping of diver training records.
• Assists in recruiting and onboarding/offboarding within units.
• Manages the fleet services maintenance schedule and road calls for all UCSC EH&S vehicles.

Requirements

• Bachelor's Degree in related field or equivalent experience/training.
• Intermediate knowledge and understanding of internal control practices.
• Demonstrated ability with financial accounting principles, policies, and procedures.
• Demonstrated ability to apply knowledge, analyze, and interpret policies and regulations.
• Demonstrated ability to gather and organize information for basic financial analysis assignments.
• Effective verbal communication and analytical skills.
• Strong organizational skills and attention to detail.
• Excellent judgment and discretion in handling confidential information.
• Proficiency in using google sheets, spreadsheets, and database software.
• Knowledge of or experience with university systems, policies, and procedures.

Qualifications

• Bachelor's Degree in related field or equivalent experience/training.
• Intermediate knowledge and understanding of internal control practices.
• Demonstrated ability with financial accounting principles, policies, and procedures.
• Demonstrated ability to apply knowledge, analyze, and interpret policies and regulations.
• Demonstrated ability to gather and organize information for basic financial analysis assignments.
• Effective verbal communication and analytical skills.
• Strong organizational skills and attention to detail.
• Excellent judgment and discretion in handling confidential information.
• Proficiency in using google sheets, spreadsheets, and database software.
• Knowledge of or experience with university systems, policies, and procedures.

Skills

• Financial accounting principles and systems.
• Internal control practices and their impact on protecting University resources.
• Financial analysis and interpretation of policies and regulations.
• Basic computer skills, including Microsoft Word, Excel, PowerPoint, Google Suite, Adobe Acrobat, email, online calendaring systems, and web-based applications.
• Ability to handle confidential and sensitive information.
• Interpersonal skills, service orientation, and active listening skills.
• Technical support and administrative tasks related to documentation and recordkeeping.

Benefits

Salary commensurate with skills, qualifications, and experience. Full benefits package available.

Pay

Budgeted Salary: $31.35 - $33.94 / Hourly.

Schedule

Full-time, Fixed Percentage of Time: 100%, 40 Hours per Week.