Business Services Specialist (PC)

About the role

Under the direction of an assigned supervisor, perform a variety of specialized duties in support of an assigned Business Services office; monitor and implement a variety of financial and accounting procedures; train staff in the use of computerized financial system; assure security guidelines and regulations are followed by staff.

Responsibilities

• Assist in the implementation of the routing process for purchase orders and requisitions, budget transfers and approvals for the computerized financial system.
• Assist in the implementation of accounts receivable cashiering and billing procedures.
• Update financial and accounts receivable data; input a variety of information into the financial system.
• Answer telephones; respond to inquiries and provide assistance to staff concerning the computer system and related policies and procedures.
• Provide training to staff in appropriate finance system functions; monitor training presentations to assure proper information is distributed.
• Verify and request employee training and access into financial modules; verify and process paperwork for employee access into accounts receivable module.
• Receive deposits and monies; assure cashiers are adhering to established procedures; prepare cash boxes; release monetary holds; monitor the processing of cash drawer transactions.
• Review, audit and approve requests for issuance of the campus credit card; communicate purchasing restrictions and recommend alternative purchasing options.
• Assist in the development, preparation and compilation of annual budget; distribute budget information to various campus departments.
• Train, oversee and provide work direction and guidance to assigned staff and student assistants; serve as the primary source of contact for department staff regarding procedures, assignments or budgetary issues; prepare and audit department personnel time sheets.
• Prepare and maintain a variety of records and reports related to assigned activities.
• Audit, process and report financial transactions; prepare related budget reports.
• Participate in a variety of meetings; serve as a campus representative on District committees.
• Perform related duties as assigned.

Requirements

Any combination equivalent to: Associate degree in accounting, business administration or a related field and four years of clerical accounting experience.

Qualifications

Knowledge & Abilities:

• Modern office practices, procedures and equipment.
• General accounting, budget and business functions of a school district.
• Operation of a computer terminal and data entry techniques.
• Budget preparation and control.
• Record-keeping and report preparation techniques.
• Oral and written communication skills.
• Preparation and processing of payroll information.
• Laws, rules and regulations related to assigned activities.
• District organization, operations, policies and objectives.
• Interpersonal skills using tact, patience and courtesy.
• Principles of training and providing work direction.

Skills

Ability to:

• Provide training and assistance to campus staff in the operation of the computerized financial system.
• Perform a variety of specialized duties in support of an assigned Business Services office.
• Monitor and implement a variety of financial and accounting procedures.
• Read, interpret, apply and explain rules, regulations, policies and procedures.
• Train and provide work direction to others.
• Work confidentially with discretion.
• Communicate effectively both orally and in writing.
• Establish and maintain cooperative and effective working relationships with others.
• Maintain records and prepare reports.
• Prepare and process payroll information.
• Meet schedules and time lines.

Benefits

N/A

Pay

$5,277.96 - $7,457.61 monthly

Schedule

N/A