Business Procurement Specialist - Carl R. Woese Institute for Genomic Biology

Duties & Responsibilities

• Facilitate procurement and contract activities for all Ledger 3 funds: Working closely with Principle Investigators and Administrative staff ensuring accuracy of purchases.
• Reviewing quotes, & requisitions for accuracy & completeness, ensuring compliance with University Policies, specific to Ledger 3 Self-Supporting Funds.
• Review, interpret and facilitate contractual documents—such as maintenance agreements, Facility Use & Technical Testing Agreements —and provide recommendations based on their terms.
• Act as a liaison between Principal Investigators, vendors, and relevant administrative units to support timely contract review and execution.
• Support the end-to-end procurement process, including purchase orders, sole source justifications, solicitations, standing purchase orders (SPOs), contracts, non-conforming orders, cancel-and-replace transactions, and vendor setup using systems such as iBuy, Contracts+, Banner, and P-Card.
• Cook with departmental purchasing through P-Card transactions and ensure timely reconciliation in Emburse in compliance with institutional policies.
• Manager Reviewer for P & T Card transactions, ensuring accuracy of documentation and allowability is in compliance with University policies.
• Serve as back-up support for daily cash counts and deposits, and month-end change fund counts.
• Customer Service, Training, and Operational Support: Assist staff with compliance-related processes, including special payments, deposits, wire transfers, ACH payments, and foreign national payments. Provide procurement guidance and instruction to faculty and staff to ensure adherence to policies and procedures. Support onboarding and training of business office staff in areas of expertise. Assist in updating and maintaining business office procedures and process documentation. Maintain organized records and ensure work is completed accurately, efficiently, and on schedule. Provide backup coverage for in-person business office operations as needed.
• Perform additional duties as assigned to support departmental goals and organizational mission.

Minimum Qualifications

• Bachelor's degree in business administration, management, or a field related to the position.
• Two (2) years of professional business, financial, and/or managerial work experience.

Preferred Qualifications

• Five (5) years of demonstrated University procurement experience, working with Banner, iBuy, PCard, TCard, and Emburse.

Appointment Information

• This is a 100% full-time Civil Service 5010 - Business/Administrative Associate position, appointed on a 12-month basis.
• The expected start date is as soon as possible after 8/24/2026.
• The budgeted salary for this position is $50,000 to 60,000. Final salary offered will be determined by a thorough assessment of available market data, internal salary equity, candidate experience and qualifications, collective bargaining agreements, and budget constraints.

Application Procedures & Deadline Information

• Applications must be received by 6:00 pm (Central Time) on August 4, 2026.
• Apply for this position using the Apply Now button at the top or bottom of this posting.
• In order to be considered as a transfer candidate, you must apply for this position.
• For further information about this specific position, please contact Jana Lenz at janalenz@illinois.edu.
• For questions regarding the application process, please contact 217-333-2137.