Business Process Subject Matter Specialist

Position Summary

The Business Process Subject Matter Specialist (BP-SMS) serves as the primary functional expert for Department of Defense (DoD) contracting and procurement processes, supporting the Electronic Contract Writing Module (ECWM) and related acquisition systems. This position acts as a critical liaison between contracting professionals, business stakeholders, and technical development teams to ensure systems, integrations, and workflows align with federal acquisition regulations, business requirements, and mission objectives. Working in a fully remote environment, the BP-SMS leverages extensive contracting experience and business systems analysis expertise to translate complex procurement processes into technical requirements, support system modernization initiatives, and drive improvements across the contract lifecycle. The successful candidate will provide expert guidance on contracting policies, system functionality, integration requirements, and user adoption strategies while ensuring solutions maintain compliance with applicable federal and DoD acquisition regulations.

Key Responsibilities

• Serve as the functional authority for DoD contracting processes and electronic contract writing systems.
• Provide expert guidance on Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and DoD acquisition policies.
• Support contract lifecycle management activities, including acquisition planning, solicitation, award, administration, modification, and contract closeout processes.
• Interpret regulatory and policy requirements and assess their impact on business processes and supporting systems.
• Ensure system recommendations and process improvements align with government contracting standards and operational requirements.
• Analyze existing contracting and procurement workflows to identify process improvements and modernization opportunities.
• Facilitate requirements gathering sessions with stakeholders to document business needs, functional requirements, and operational challenges.
• Conduct business process modeling, workflow analysis, gap analysis, and impact assessments.
• Translate complex business requirements into actionable technical specifications and user stories.
• Recommend process enhancements that improve efficiency, compliance, data integrity, and user experience.
• Provide contracting-focused expertise to support development, implementation, enhancement, and integration efforts for ECWM and related acquisition systems.
• Collaborate with technical teams to ensure functional requirements are accurately represented in system design and development.
• Support integration efforts involving contract writing, procurement, and acquisition management platforms.
• Validate system functionality against business requirements, regulatory mandates, and operational objectives.
• Assist in testing, defect identification, validation, and user acceptance activities.
• Apply knowledge of Procurement Data Standards (PDS), Procurement Reporting Data Standards (PRDS), associated business rules, and validation requirements.
• Support data quality initiatives and ensure compliance with applicable reporting and data exchange standards.
• Analyze the impact of regulatory or policy changes on data structures, interfaces, and system functionality.
• Ensure procurement data integrity across interconnected acquisition systems.
• Provide expertise in Procure-to-Pay (P2P) handshakes and their application within contracting and procurement environments.
• Support interoperability between contract writing systems and related financial, procurement, and reporting systems.
• Assess integration requirements and support implementation planning for system interfaces and automated workflows.
• Troubleshoot business-process-related issues impacting system performance and user operations.
• Develop and maintain functional documentation, business process guides, standard operating procedures, and user reference materials.
• Create or contribute to training materials supporting users at varying levels of contracting and system experience.
• Conduct knowledge transfer sessions, workshops, and stakeholder briefings.
• Promote user adoption through clear communication of system capabilities, process changes, and best practices.
• Serve as a trusted advisor to contracting officers, contract specialists, program managers, system owners, and leadership teams.
• Facilitate communication between business and technical stakeholders to ensure alignment throughout project lifecycles.
• Support strategic planning, modernization initiatives, and system enhancement efforts.
• Prepare reports, presentations, recommendations, and implementation documentation for leadership review.

Required Qualifications

• Minimum of five (5) years of direct experience serving as a GS-1102-12 or above Contract Specialist, Contracting Officer, or equivalent position demonstrating extensive knowledge of federal contracting processes and electronic contract writing systems.
• Minimum of five (5) years of relevant experience as a Business Analyst, Business Systems Analyst, or equivalent role responsible for translating business requirements into IT solutions.
• Demonstrated ability to translate contracting policy, regulatory requirements, and business processes into system functionality, technical requirements, and user guidance.
• Comprehensive knowledge of Federal Acquisition Regulation (FAR), DFARS, and DoD contracting policies and procedures.
• Knowledge of Procurement Data Standards (PDS), Procurement Reporting Data Standards (PRDS), associated business rules, and validation requirements.
• Understanding of Procure-to-Pay (P2P) handshakes and their role within contracting and acquisition systems.
• Strong analytical, critical thinking, problem-solving, and process modeling skills.
• Excellent written and verbal communication skills with the ability to communicate effectively with both business and technical audiences.
• Exceptional attention to detail and commitment to quality and accuracy.

Required Systems Experience

• Experience supporting one or more of the following systems: Electronic Contract Writing Module (ECWM), CON-IT, PRISMS, PS/PD2, FPDS-NG, System for Award Management (SAM), or other federal or DoD electronic contracting and acquisition management platforms.

Preferred Qualifications

• Bachelor's degree from an accredited college or university.
• Experience supporting DoD system modernization or digital transformation initiatives.
• Knowledge of Agile development methodologies and requirements management practices.
• Experience participating in software testing, validation, and user acceptance testing activities.
• Experience supporting enterprise system integrations and data exchange processes.
• Familiarity with cloud-based government solutions and emerging acquisition technologies.

Core Competencies

• DoD Contracting and Acquisition Operations
• FAR and DFARS Expertise
• Business Process Analysis
• Requirements Elicitation and Management
• Business Systems Analysis
• Contract Lifecycle Management
• Procurement Data Standards (PDS/PRDS)
• P2P Integration Processes
• Electronic Contract Writing Systems
• Functional Requirements Development
• Gap Analysis and Impact Assessment
• Stakeholder Engagement
• Training and Documentation Development
• Regulatory Compliance
• Continuous Process Improvement

Benefits

• PTO
• Holiday Pay
• 401K with a 4% Match
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Group Life & AD&D
• Voluntary Life AD&D
• Short-term Disability
• Long-Term Disability
• Health Savings Account
• Flexible Spending Account (Health and Dependent)
• Critical Illness Insurance
• Accident Insurance
• Hospital Indemnity Insurance
• Employee Assistance Program (EAP)