Business Operations Specialist

About the role

This position supports the Infrastructure Work Environment team at Tesla’s Gigafactory in Sparks, Nevada. You will assist in the design, planning, and execution of company infrastructure by providing the team with necessary information to ensure successful document management. The role supports project processes and documentation from the design phase to project closeout.

Responsibilities

• Act as the central contact for document control, ensuring sub-contractors and suppliers comply with Tesla’s document management system.
• Process and review documents such as submittals, drawings, calculations, and engineering data while maintaining a compliant and organized document register.
• Create, manage, and facilitate the approval of project documents, ensuring all project correspondence is properly maintained.
• Provide training to new team members during onboarding and support Contracts and Procurement teams in document management tasks.
• Maintain weekly reports and logs to track open workflows, mail items, submittals, and other key documents.
• Collaborate with sub-contractors and suppliers during contract closeout to ensure all required documents are received before retention payments are released.
• Oversee document control resources for engineering and construction projects while adapting to additional support requests based on project need.

Requirements

• Associate's Degree in Engineering, Construction, or equivalent experience.
• Aconex experience strongly preferred.
• Advanced MS Excel skills.
• Proficiency in Microsoft Office suite.
• Detail-oriented with exceptional organizational skills.
• Demonstrated problem-solving ability in a cross-functional environment.
• Innovative, open-minded, collaborative, and team-oriented attitude.

Benefits

• Competitive pay.
• Medical plans with $0 payroll deduction.
• Family-building, fertility, adoption, and surrogacy benefits.
• Dental (including orthodontic coverage) and vision plans, both with options for $0 paycheck contribution.
• Company-paid Health Savings Account (HSA) contribution when enrolled in the High-Deductible medical plan with HSA.
• Healthcare and Dependent Care Flexible Spending Accounts (FSA).
• 401(k) with employer match, Employee Stock Purchase Plans, and other financial benefits.
• Company-paid Basic Life, AD&D, short-term, and long-term disability insurance (90-day waiting period).
• Employee Assistance Program.
• Sick and vacation time (flex time for salary positions, accrued hours for hourly positions) and paid holidays.
• Back-up childcare and parenting support resources.
• Voluntary benefits including critical illness, hospital indemnity, accident insurance, theft & legal services, and pet insurance.
• Weight loss and tobacco cessation programs.
• Tesla Babies program.
• Commuter benefits.
• Employee discounts and perks program.