Business Operations Coordinator

Key Responsibilities

• Business Administration (50%): Provides administrative support to CCPM Executive Committee members, including meeting coordination, composing meeting minutes, expense report preparation, travel arrangements, document signing through Docusign, and other assigned tasks. Handles small dollar purchasing, reconciling procurement card charges and expense reports in Concur, and requisitions in CU Marketplace. Manages gift card program implementation, purchasing, distribution, tracking, reconciliation, and closure for CCPM initiatives. Identifies, implements, and maintains business process improvements, including oversight of the Administrative Resource OneNote, leading projects as assigned and developing tools for operational efficiency. Supports CCPM special programs (such as CCPM Membership) by creating agendas, taking meeting minutes, and overseeing Membership applications from initial submission through implementation using Smartsheets, including all interim steps. Supports CCPM committees as requested, including committee audits and record maintenance and connecting committees with the Membership Program Areas of support entail maintaining accurate tracking systems through Smartsheets or other platforms (Excel, OneDrive) and proactively communicating updates to programs, committees, and relevant parties. Adheres to financial policies and procedures and independently seeks guidance and training on new policies and procedures. Exercises a high-level of discretion about confidential center matters, examples include, but are not limited to personnel issues, knowledge of research and clinical research data, as well as clinical issues.
• Meeting and Event Coordination (30%): Provides routine meeting support for the CCPM, which includes conference room reservations, catering, coordinating AV and supply needs, taking meeting minutes, coordinating slide presentations, attendance, and scheduling meetings with internal and external personnel. Plans and coordinates all aspects of CCPM special events, including CCPM’s monthly Seminar Series, quarterly all-hands meeting, and annual Retreat. Includes overseeing all aspects of invitations, agendas, speaker coordination, registration, participant communication, attendance, vendor selection, essential contract oversight, budget management, AV coordination, procurement, and purchasing, and is responsible for all aspects of onsite support.
• Office Management (20%): Oversees central office supply inventory tracking and ordering and maintains organized supply inventory systems; fulfills ad hoc supply requests. Serves as the primary contact for the Center’s administrative offices on the 7th Floor of the Anschutz Health Sciences Building (AHSB). Coordinates all incoming and outgoing mail and deliveries, including distribution to mail recipients and communication as necessary. Oversees all CCPM office space (conference rooms, kitchen, and general CCPM space) located on the 7th floor of the AHSB, including, resources, information technology (IT), and liaising with facilities as needed.

Affordable Care Act (ACA) Notice

The University of Colorado is a fully AA/EEO employer and does not discriminate on the basis of race, color, national origin, sex, age, disability, religion, sexual orientation, gender identity, or veteran status.