Business Office Specialist

About the role

Southern Pharmacy Services, a member of the Guardian family of pharmacies, is seeking a supportive member to assist in the day-to-day financial support and operations of the pharmacy.

Responsibilities

• Perform daily / weekly functions to include: daily deposits, payment postings, coding of invoices, and processing daily US Mail.
• Prepare ad-hoc system & AR reporting and research as requested by management team and support.
• Absorb and manage reports related to credit card and private pay customers, ensuring process is efficient and accurate.
• Manage deposits, credit cards, and all cash related activities through Regions, Etactics, and BillerXchange.
• Absorb and assist with billing and collections function to ensure a high level of customer service is maintained and collection targets achieved by reviewing accounts and taking proactive approach to minimize AR risk.
• Manage and review the approval process for all expenses and invoices; ensure bills are being correctly submitted to Workday – coded accurately prior to submission for DFA approval.
• Maintain the AP log and assist in accrual information for month end reporting.
• Prepare for, greet, and direct visitors to the pharmacy.
• Help with preparations for, and assist with, Family Night for new facilities.
• Absorb and assist with building and maintenance issues.
• Manage the ordering of office supplies and monitor expenses within budget.
• Provide administrative support to senior leadership as needed.

Requirements

• Work Ethic/Integrity – must possess intrinsic drive to excel coupled with values in line with company philosophy.
• Leadership – ability to lead project teams to deadlines, while maintaining strong team orientation.
• Relational – ability to build relationships with business unit management and become “trusted advisor.”
• Strategy and Planning – ability to think ahead, plan and manage time efficiently.
• Problem Solving – ability to analyze causes and solve problems at both a strategic and functional level.
• Team Oriented – ability to work effectively and collaboratively with all team members.

Qualifications

• High School Diploma or GED required; Bachelor's Degree (Math, English, Economics, Business, Computer Science, or similar) preferred.
• Pharmacy Technician certification or ability to obtain Trainee’s license (per state requirements) preferred.
• 3+ years’ experience in a bookkeeping/analytical position.
• Excellent MS Office skills; emphasis on Excel expertise; working knowledge of pharmacy billing/operating system.
• Working knowledge of accounting principles required with strong analytical skills.
• Confidentiality: ability to use exercise good judgment and maintain confidential information.
• Excellent organizational and time management skills.
• Ability to work in a demanding fast paced environment.
• Ability to work independently and deliver to deadlines.
• Ability to solve problems with minimal direction.
• Great attention to detail and accuracy.
• Quality minded; motivated to seek out errors and inquire when something appears inaccurate.

Skills

• Excellent MS Office skills; emphasis on Excel expertise; working knowledge of pharmacy billing/operating system.
• Working knowledge of accounting principles required with strong analytical skills.
• Confidentiality: ability to use exercise good judgment and maintain confidential information.
• Excellent organizational and time management skills.
• Ability to work in a demanding fast paced environment.
• Ability to work independently and deliver to deadlines.
• Ability to solve problems with minimal direction.
• Great attention to detail and accuracy.
• Quality minded; motivated to seek out errors and inquire when something appears inaccurate.

Benefits

• Compensation & Financial: Competitive pay, 401(k) with company match.
• Family, Health & Insurance Benefits: Medical, Dental and Vision Health Savings Accounts and Flexible Spending Accounts, Company-paid Basic Life and Accidental Death & Dismemberment, Company-paid Long-Term Disability and optional Short-Term Disability, Dependent Care Flexible Spending Accounts, Wellbeing Employee Assistance Program (EAP), Guardian Angels (Employee assistance fund).
• Time Off: Paid holidays and sick days, Generous vacation benefits based on years of service.

Pay

Competitive pay.

Schedule

Monday - Friday 8:30am-5:30pm or 9:00am-6:00pm.