Business Office Liaison

Fair Labor Standard Act Status: Exempt. Reports to Director of Business/Benefits.

Qualifications

• Bachelor degree in Business Administration, Management or related field preferred.
• Minimum of 5 years of experience in a liaison or administrative role, with a focus on business operations or office management.
• Related experience in school district or comparable governmental environment preferred.
• Strong interpersonal and communication skills (written and verbal).
• Strong organization skills, attention to detail and follow through to resolve any outstanding issues.
• Knowledge of data management systems and processes.
• Advanced computer skills and/or experience required, particularly in Microsoft Office products and payroll/benefits software applications.
• Possession of the knowledge, skills and abilities necessary to perform the essential functions of the position.
• Strong organizational and multitasking abilities.
• Problem-solving skills and attention to detail.
• Such alternatives to the above qualifications as the Board of Education may find appropriate or acceptable.

Responsibilities

• Serves as the primary liaison with Human Resources for employee pay and benefits.
• Learn and understand all aspects of payroll processing, including timekeeping, deductions, reporting, and compliance with wage laws.
• Assist with payroll-related tasks, such as report generation and resolving payroll discrepancies.
• Acquire knowledge of company benefits programs, including health insurance, retirement plans, and other employee benefits, including enrollment, changes, and inquiries.
• Understand and assist with accounts payable and receivable processes to help resolve issues.
• Ensure HR, Benefit, and Payroll tasks are executed correctly and efficiently.
• Provide training and support to HR, Benefit, Payroll, and Accounting staff to align their practices with business office policies and procedures.
• Ensure clear, accurate, and timely communication between the payroll department, benefits department, accounting department, human resource department, and other district staff.
• Address and resolve inquiries and concerns with multiple departments efficiently.
• Successfully coordinate and manage meetings and initiatives involving the business office.
• Identify and resolve issues or conflicts between departments in a timely manner.
• Develop and implement recommendations that enhance operational efficiency and effectiveness.
• Accurately document communications, decisions, and actions taken.
• Build and maintain positive relationships with internal stakeholders.
• Promote a collaborative and supportive working environment by addressing concerns and fostering teamwork.
• Support and manage special projects as assigned, ensuring they are completed on time and within scope.
• Report to the Business Office Director activities, outcomes, and any issues or improvements.
• Demonstrates good safety practices and adheres to all District rules, regulations, and policies.
• Performs other duties as assigned in order to carry out functions of the office.

Schedule

Twelve-month position.