Business Office HR Coordinator (Flushing YMCA)
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). Use - for any list of duties/requirements/benefits, and
for prose. Do NOT repeat the job title as a heading (the page already shows it) and do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short
or drop it. Preserve ALL substantive information; do NOT invent or summarize away detail. Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. IMPORTANT: include a section ONLY when the posting has real, specific content for it — never emit a heading followed by filler/placeholder text (e.g. "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless the posting actually states them. Prefer a few substantive sections over many thin ones. Output ONLY the HTML fragment — no /, no markdown code fences.
We need to parse the posting.
Key parts:
- Intro: "Full-Time / Regular $26.00 Hourly The YMCA of Greater New York is here for all New Yorkers — to empower youth, improve health, and strengthen community. Founded in 1852, today the Y serves a diverse population of more than half a million New Yorkers who learn, grow, and thrive through programs and services at our 24 branches. Community is the cornerstone of the Y. Together, we connect active, engaged New Yorkers to build stronger communities. To help fulfill our mission, we cultivate a culture of learning, leading, and collaboration to enhance community impact. Through our talented staff and “LEAP” career framework (Leadership, Empowerment, Accountability, Personal Growth), we are committed to a people-first approach that fosters trust, inclusion, growth, and development for all. The Flushing YMCA is seeking a Business Office HR Coordinator. Under the supervision of the Business Manager, the Business Office HR Coordinator will provide daily Human Resources and Payroll support, as well as support in some areas of Financial Business, to the branch."
That's about the role and organization. Could be "About the role" or "About the organization". We'll use "About the role".
- Key Responsibilities: then subheadings: Human Resources Responsibilities (list), Financial Responsibilities (list), Other Responsibilities (list). We need to output a
Responsibilities
with a - for each duty. Should we separate subcategories? The instruction: Use
- for any list of duties/requirements/benefits. So we can combine all duties into one list. But we could also keep subheadings as paragraphs? Probably better to keep as a single list, preserving all details.
List items: Let's extract each bullet.
From Human Resources Responsibilities:
- Responsible for the processing of employment and volunteer documents in a timely manner, including, but not limited to:
- Entry of employee and volunteer screenings into the applicable system.
- Assist with Youth & Family screening and agency processing.
- Assist with conducting new hire orientations/paperwork reviews with new or rehired staff (i.e., Benefit PowerPoint, paperwork, etc.).
- Generate and maintain the supply of New Hire Packets, Status Change forms, etc.
- Data entry into CONNECT: HR is completed timely and accurately.
- Assist with the maintenance and accurate filing of all employee and volunteer files.
- Will assist the supervisor to ensure appropriate staff/agencies are notified within the required timeframe regarding the following, but not limited to:
- Assist with leave requests, including FMLA, disability, paid family leave, personal leave, etc.
- Help coordinate medical plan changes, providing staff with benefit summaries and information.
- Provide an overview of health insurance, retirement, direct deposit, etc.
- Provide vacation hours, sick hours, and personal benefits upon request.
- Assist with employment verification requests.
- Timely response to unemployment claims in the absence of the supervisor.
- Timely entry of Workers' Comp claims in the absence of the supervisor.
- Will assist with tracking training completions for all branch staff to ensure compliance, including, but not limited to, Praesidium Academy Child Abuse Prevention, Preventing Sexual Harassment, Cyber Security Awareness, Active Assailant, Time-Clock Use, etc.
Financial Responsibilities:
- Assist in preparing the branch's daily deposits, bank and credit card reconciliation, and reporting.
- Resolve and track chargebacks.
- Assist in processing accounts payable vouchers and invoices, reconciling with the Accounts Payable system, and updating AP & PO tracking reports.
- Run open PO and Income-On-Hold (IOH) reports to notify branch staff.
- Assist in handling petty cash flow, auditing receipts, and preparing Accounts Payable reimbursement vouchers.
- Assist in collecting purchasing card documents and submitting them to the Association Office (AO).
- Assist in the distribution of financial reports to all branch department heads.
- Maintain and update the branch's business office records, including vendor files and business office archives, in accordance with the File Retention guidelines.
- Assist in government contract record-keeping and reporting to the agency in a timely manner.
Other Responsibilities:
- Act as a backup for the branch's Administrative Assistants (i.e., assisting department heads, distributing mail, etc.).
- Assist the branch with maintaining all office equipment and computers, and ordering and managing equipment supplies.
- Help to create and submit HelpDesk tickets.
- Order and manage the inventory of the branch's office supplies.
Desired Skills & Experience:
- Bachelor’s Degree or equivalent work experience required.
- One (1) to two (2) years of experience in bookkeeping and/or administrative assistance.
- Knowledge of Human Resources preferred.
- Strong computer skills.
- Knowledge of HRIS is a plus.
- Detail-oriented and can manage multiple projects simultaneously.
- Must be able to handle a high volume of work.
- Excellent customer service and communication skills.
Benefits:
- The YMCA of Greater New York offers a variety of benefits to its staff members, including retirement benefits , medical, paid time off, free YMCA membership, and more! Benefit eligibility is determined by an individual’s employment status (i.e., full-time or part-time), tenure, and/or the number of hours scheduled to work. Click here for more information.
We need to include Benefits section only if posting actually states them. It does state benefits: retirement benefits, medical, paid time off, free YMCA membership, etc. So we include Benefits.
Pay: The posting includes "$26.00 Hourly" at start. That's pay info. Should we include Pay section? The instruction: never create Pay/Schedule/Benefits sections unless the posting actually states them. Pay is stated: $26.00 Hourly. So we should include a Pay section. However, we need to decide if we want to include Pay as a heading with the specific pay. The instruction: Prefer a few substantive sections over many thin ones. Could combine Pay with something else? But we have separate sections: About the role, Responsibilities, Requirements (maybe Skills & Experience), Benefits, Pay. Could also include Schedule? Not given. So we will not include Schedule.
We need to decide on headings: About the role, Responsibilities, Requirements (or Qualifications), Skills, Benefits, Pay. The posting has "Desired Skills & Experience". That could be Requirements or Skills. We'll use "Requirements" for the bullet list of desired skills & experience. Or we could split into Requirements and Skills. But we have only one list; we can put under Requirements.
We need to ensure we don't repeat job title as heading. We'll not.
We need to fold minor metadata like Job ID req3379, Employment Type Full-Time / Regular, Location Flushing YMCA Queens, NY into a short
or drop it. The instruction: do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short
or drop it. So we can include a short paragraph at the end or after About the role containing: Job ID req3379, Employment Type Full-Time / Regular, Location Flushing YMCA Queens, NY. Or we could drop it. But we need to preserve ALL substantive information. Is Job ID substantive? Probably minor metadata; we can fold into a short
. We'll include a
with that info.
Also we need to remove boilerplate: EQUAL OPPORTUNITY EMPLOYER ♦ DRUGFREE WORKPLACE Auxiliary aids and services are available upon request to individuals with disabilities. Also remove "How to Apply:" and application instructions. Also remove "Click here for more information." (that's part of benefits but it's a link; we can keep the sentence but maybe remove the link? The instruction: Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. The "Click here for more information." is likely a link; it's not boilerplate but it's a call to action; maybe we should keep it as part of benefits? It's not essential but it's part of benefits description. Might be considered application instruction? It's not exactly application instruction; it's a reference for benefits. Safer to keep the sentence but maybe drop the "Click here for more information." as it's not substantive. However, we need to preserve ALL substantive information; that link is not substantive. We'll drop it.
Also remove "Full-Time / Regular $26.00 Hourly" at start? That's pay and employment type; we need to keep pay and maybe employment type. We'll incorporate pay in Pay section and employment type in metadata paragraph.
Now construct HTML.
We'll have:
About the role
[the paragraph about YMCA mission and the role]
Then maybe a for metadata: Job ID req3379 • Employment Type Full-Time/Regular • Location Flushing YMCA, Queens, NY
Then
Responsibilities
- ... each duty as li
Then Requirements
- ... each skill/experience
Then Benefits
The YMCA of Greater New York offers a variety of benefits to its staff members, including retirement benefits, medical, paid time off, free YMCA membership, and more. Benefit eligibility is determined by an individual’s employment status (i.e., full-time or part-time), tenure, and/or the number of hours scheduled to work.
Then Pay
$26.00 hourly
We need to ensure we don't have empty sections. All have content.
Now we need to write the About the role paragraph. Let's craft from the intro:
"The YMCA of Greater New York is here for all New Yorkers — to empower youth, improve health, and strengthen community. Founded in 1852, today the Y serves a diverse population of more than half a million New Yorkers who learn, grow, and thrive through programs and services at our 24 branches. Community is the cornerstone of the Y. Together, we connect active, engaged New Yorkers to build stronger communities. To help fulfill our mission, we cultivate a culture of learning, leading, and collaboration to enhance community impact. Through our talented staff and “LEAP” career framework (Leadership, Empowerment, Accountability, Personal Growth), we are committed to a people-first approach that fosters trust, inclusion, growth, and development for all. The Flushing YMCA is seeking a
for prose. Do NOT repeat the job title as a heading (the page already shows it) and do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short
or drop it. Preserve ALL substantive information; do NOT invent or summarize away detail. Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. IMPORTANT: include a section ONLY when the posting has real, specific content for it — never emit a heading followed by filler/placeholder text (e.g. "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless the posting actually states them. Prefer a few substantive sections over many thin ones. Output ONLY the HTML fragment — no /, no markdown code fences. We need to parse the posting. Key parts: - Intro: "Full-Time / Regular $26.00 Hourly The YMCA of Greater New York is here for all New Yorkers — to empower youth, improve health, and strengthen community. Founded in 1852, today the Y serves a diverse population of more than half a million New Yorkers who learn, grow, and thrive through programs and services at our 24 branches. Community is the cornerstone of the Y. Together, we connect active, engaged New Yorkers to build stronger communities. To help fulfill our mission, we cultivate a culture of learning, leading, and collaboration to enhance community impact. Through our talented staff and “LEAP” career framework (Leadership, Empowerment, Accountability, Personal Growth), we are committed to a people-first approach that fosters trust, inclusion, growth, and development for all. The Flushing YMCA is seeking a Business Office HR Coordinator. Under the supervision of the Business Manager, the Business Office HR Coordinator will provide daily Human Resources and Payroll support, as well as support in some areas of Financial Business, to the branch." That's about the role and organization. Could be "About the role" or "About the organization". We'll use "About the role". - Key Responsibilities: then subheadings: Human Resources Responsibilities (list), Financial Responsibilities (list), Other Responsibilities (list). We need to output a
Responsibilities
with a- for each duty. Should we separate subcategories? The instruction: Use
- for any list of duties/requirements/benefits. So we can combine all duties into one list. But we could also keep subheadings as paragraphs? Probably better to keep as a single list, preserving all details.
List items: Let's extract each bullet.
From Human Resources Responsibilities:
- Responsible for the processing of employment and volunteer documents in a timely manner, including, but not limited to:
- Entry of employee and volunteer screenings into the applicable system.
- Assist with Youth & Family screening and agency processing.
- Assist with conducting new hire orientations/paperwork reviews with new or rehired staff (i.e., Benefit PowerPoint, paperwork, etc.).
- Generate and maintain the supply of New Hire Packets, Status Change forms, etc.
- Data entry into CONNECT: HR is completed timely and accurately.
- Assist with the maintenance and accurate filing of all employee and volunteer files.
- Will assist the supervisor to ensure appropriate staff/agencies are notified within the required timeframe regarding the following, but not limited to:
- Assist with leave requests, including FMLA, disability, paid family leave, personal leave, etc.
- Help coordinate medical plan changes, providing staff with benefit summaries and information.
- Provide an overview of health insurance, retirement, direct deposit, etc.
- Provide vacation hours, sick hours, and personal benefits upon request.
- Assist with employment verification requests.
- Timely response to unemployment claims in the absence of the supervisor.
- Timely entry of Workers' Comp claims in the absence of the supervisor.
- Will assist with tracking training completions for all branch staff to ensure compliance, including, but not limited to, Praesidium Academy Child Abuse Prevention, Preventing Sexual Harassment, Cyber Security Awareness, Active Assailant, Time-Clock Use, etc.
Financial Responsibilities:
- Assist in preparing the branch's daily deposits, bank and credit card reconciliation, and reporting.
- Resolve and track chargebacks.
- Assist in processing accounts payable vouchers and invoices, reconciling with the Accounts Payable system, and updating AP & PO tracking reports.
- Run open PO and Income-On-Hold (IOH) reports to notify branch staff.
- Assist in handling petty cash flow, auditing receipts, and preparing Accounts Payable reimbursement vouchers.
- Assist in collecting purchasing card documents and submitting them to the Association Office (AO).
- Assist in the distribution of financial reports to all branch department heads.
- Maintain and update the branch's business office records, including vendor files and business office archives, in accordance with the File Retention guidelines.
- Assist in government contract record-keeping and reporting to the agency in a timely manner.
Other Responsibilities:
- Act as a backup for the branch's Administrative Assistants (i.e., assisting department heads, distributing mail, etc.).
- Assist the branch with maintaining all office equipment and computers, and ordering and managing equipment supplies.
- Help to create and submit HelpDesk tickets.
- Order and manage the inventory of the branch's office supplies.
Desired Skills & Experience:
- Bachelor’s Degree or equivalent work experience required.
- One (1) to two (2) years of experience in bookkeeping and/or administrative assistance.
- Knowledge of Human Resources preferred.
- Strong computer skills.
- Knowledge of HRIS is a plus.
- Detail-oriented and can manage multiple projects simultaneously.
- Must be able to handle a high volume of work.
- Excellent customer service and communication skills.
Benefits:
- The YMCA of Greater New York offers a variety of benefits to its staff members, including retirement benefits , medical, paid time off, free YMCA membership, and more! Benefit eligibility is determined by an individual’s employment status (i.e., full-time or part-time), tenure, and/or the number of hours scheduled to work. Click here for more information.
We need to include Benefits section only if posting actually states them. It does state benefits: retirement benefits, medical, paid time off, free YMCA membership, etc. So we include Benefits.
Pay: The posting includes "$26.00 Hourly" at start. That's pay info. Should we include Pay section? The instruction: never create Pay/Schedule/Benefits sections unless the posting actually states them. Pay is stated: $26.00 Hourly. So we should include a Pay section. However, we need to decide if we want to include Pay as a heading with the specific pay. The instruction: Prefer a few substantive sections over many thin ones. Could combine Pay with something else? But we have separate sections: About the role, Responsibilities, Requirements (maybe Skills & Experience), Benefits, Pay. Could also include Schedule? Not given. So we will not include Schedule.
We need to decide on headings: About the role, Responsibilities, Requirements (or Qualifications), Skills, Benefits, Pay. The posting has "Desired Skills & Experience". That could be Requirements or Skills. We'll use "Requirements" for the bullet list of desired skills & experience. Or we could split into Requirements and Skills. But we have only one list; we can put under Requirements.
We need to ensure we don't repeat job title as heading. We'll not.
We need to fold minor metadata like Job ID req3379, Employment Type Full-Time / Regular, Location Flushing YMCA Queens, NY into a short
or drop it. The instruction: do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short
or drop it. So we can include a short paragraph at the end or after About the role containing: Job ID req3379, Employment Type Full-Time / Regular, Location Flushing YMCA Queens, NY. Or we could drop it. But we need to preserve ALL substantive information. Is Job ID substantive? Probably minor metadata; we can fold into a short
. We'll include a
with that info. Also we need to remove boilerplate: EQUAL OPPORTUNITY EMPLOYER ♦ DRUGFREE WORKPLACE Auxiliary aids and services are available upon request to individuals with disabilities. Also remove "How to Apply:" and application instructions. Also remove "Click here for more information." (that's part of benefits but it's a link; we can keep the sentence but maybe remove the link? The instruction: Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. The "Click here for more information." is likely a link; it's not boilerplate but it's a call to action; maybe we should keep it as part of benefits? It's not essential but it's part of benefits description. Might be considered application instruction? It's not exactly application instruction; it's a reference for benefits. Safer to keep the sentence but maybe drop the "Click here for more information." as it's not substantive. However, we need to preserve ALL substantive information; that link is not substantive. We'll drop it. Also remove "Full-Time / Regular $26.00 Hourly" at start? That's pay and employment type; we need to keep pay and maybe employment type. We'll incorporate pay in Pay section and employment type in metadata paragraph. Now construct HTML. We'll have:
About the role
[the paragraph about YMCA mission and the role]
Then maybe afor metadata: Job ID req3379 • Employment Type Full-Time/Regular • Location Flushing YMCA, Queens, NY Then
Responsibilities
- ... each duty as li
Requirements
- ... each skill/experience
Benefits
The YMCA of Greater New York offers a variety of benefits to its staff members, including retirement benefits, medical, paid time off, free YMCA membership, and more. Benefit eligibility is determined by an individual’s employment status (i.e., full-time or part-time), tenure, and/or the number of hours scheduled to work.
ThenPay
$26.00 hourly
We need to ensure we don't have empty sections. All have content. Now we need to write the About the role paragraph. Let's craft from the intro: "The YMCA of Greater New York is here for all New Yorkers — to empower youth, improve health, and strengthen community. Founded in 1852, today the Y serves a diverse population of more than half a million New Yorkers who learn, grow, and thrive through programs and services at our 24 branches. Community is the cornerstone of the Y. Together, we connect active, engaged New Yorkers to build stronger communities. To help fulfill our mission, we cultivate a culture of learning, leading, and collaboration to enhance community impact. Through our talented staff and “LEAP” career framework (Leadership, Empowerment, Accountability, Personal Growth), we are committed to a people-first approach that fosters trust, inclusion, growth, and development for all. The Flushing YMCA is seeking a
- for any list of duties/requirements/benefits. So we can combine all duties into one list. But we could also keep subheadings as paragraphs? Probably better to keep as a single list, preserving all details.
List items: Let's extract each bullet.
From Human Resources Responsibilities:
- Responsible for the processing of employment and volunteer documents in a timely manner, including, but not limited to:
- Entry of employee and volunteer screenings into the applicable system.
- Assist with Youth & Family screening and agency processing.
- Assist with conducting new hire orientations/paperwork reviews with new or rehired staff (i.e., Benefit PowerPoint, paperwork, etc.).
- Generate and maintain the supply of New Hire Packets, Status Change forms, etc.
- Data entry into CONNECT: HR is completed timely and accurately.
- Assist with the maintenance and accurate filing of all employee and volunteer files.
- Will assist the supervisor to ensure appropriate staff/agencies are notified within the required timeframe regarding the following, but not limited to:
- Assist with leave requests, including FMLA, disability, paid family leave, personal leave, etc.
- Help coordinate medical plan changes, providing staff with benefit summaries and information.
- Provide an overview of health insurance, retirement, direct deposit, etc.
- Provide vacation hours, sick hours, and personal benefits upon request.
- Assist with employment verification requests.
- Timely response to unemployment claims in the absence of the supervisor.
- Timely entry of Workers' Comp claims in the absence of the supervisor.
- Will assist with tracking training completions for all branch staff to ensure compliance, including, but not limited to, Praesidium Academy Child Abuse Prevention, Preventing Sexual Harassment, Cyber Security Awareness, Active Assailant, Time-Clock Use, etc.
Financial Responsibilities:
- Assist in preparing the branch's daily deposits, bank and credit card reconciliation, and reporting.
- Resolve and track chargebacks.
- Assist in processing accounts payable vouchers and invoices, reconciling with the Accounts Payable system, and updating AP & PO tracking reports.
- Run open PO and Income-On-Hold (IOH) reports to notify branch staff.
- Assist in handling petty cash flow, auditing receipts, and preparing Accounts Payable reimbursement vouchers.
- Assist in collecting purchasing card documents and submitting them to the Association Office (AO).
- Assist in the distribution of financial reports to all branch department heads.
- Maintain and update the branch's business office records, including vendor files and business office archives, in accordance with the File Retention guidelines.
- Assist in government contract record-keeping and reporting to the agency in a timely manner.
Other Responsibilities:
- Act as a backup for the branch's Administrative Assistants (i.e., assisting department heads, distributing mail, etc.).
- Assist the branch with maintaining all office equipment and computers, and ordering and managing equipment supplies.
- Help to create and submit HelpDesk tickets.
- Order and manage the inventory of the branch's office supplies.
Desired Skills & Experience:
- Bachelor’s Degree or equivalent work experience required.
- One (1) to two (2) years of experience in bookkeeping and/or administrative assistance.
- Knowledge of Human Resources preferred.
- Strong computer skills.
- Knowledge of HRIS is a plus.
- Detail-oriented and can manage multiple projects simultaneously.
- Must be able to handle a high volume of work.
- Excellent customer service and communication skills.
Benefits:
- The YMCA of Greater New York offers a variety of benefits to its staff members, including retirement benefits , medical, paid time off, free YMCA membership, and more! Benefit eligibility is determined by an individual’s employment status (i.e., full-time or part-time), tenure, and/or the number of hours scheduled to work. Click here for more information.
We need to include Benefits section only if posting actually states them. It does state benefits: retirement benefits, medical, paid time off, free YMCA membership, etc. So we include Benefits.
Pay: The posting includes "$26.00 Hourly" at start. That's pay info. Should we include Pay section? The instruction: never create Pay/Schedule/Benefits sections unless the posting actually states them. Pay is stated: $26.00 Hourly. So we should include a Pay section. However, we need to decide if we want to include Pay as a heading with the specific pay. The instruction: Prefer a few substantive sections over many thin ones. Could combine Pay with something else? But we have separate sections: About the role, Responsibilities, Requirements (maybe Skills & Experience), Benefits, Pay. Could also include Schedule? Not given. So we will not include Schedule.
We need to decide on headings: About the role, Responsibilities, Requirements (or Qualifications), Skills, Benefits, Pay. The posting has "Desired Skills & Experience". That could be Requirements or Skills. We'll use "Requirements" for the bullet list of desired skills & experience. Or we could split into Requirements and Skills. But we have only one list; we can put under Requirements.
We need to ensure we don't repeat job title as heading. We'll not.
We need to fold minor metadata like Job ID req3379, Employment Type Full-Time / Regular, Location Flushing YMCA Queens, NY into a short