Business Office Clerk

Pay: $17.00 – $18.00 per hour

About the role

The Business Office Clerk is responsible for posting and preparing all New and Pre-Owned vehicle purchases, routine filing duties, processing paperwork associated with new and used vehicle flooring accurately and in a timely manner, preparing reports on outstanding dealer trades vehicle receivables, and conducting tasks in line with generally accepted business and accounting practices.

Responsibilities

• Process dealer trade paperwork and make all appropriate accounting entries daily, in line with the organization’s, the manufacturer’s, and legal and regulatory expectations and generally accepted business and accounting practices.
• Process MSOs as requested.
• Process all wholesale DMV paperwork in accordance with DMV regulations, process refund checks, and collect DMV fees due.
• Process Internal Repair Orders ensuring documents are accurate and accounted for.
• Monitor and ensure collection of past due amounts from dealers and customers.
• Accurately and timely file all information received from the Accounting Office or other offices when requested.
• Register extended service policy contracts.
• Reorganize shelf space for the file room, accurately categorizing files.
• Post new and used vehicles as necessary.
• Pay off new and used vehicle flooring within BMW Financial guidelines.
• Maintain current and accurate information on assigned General Ledger accounts (new, used, and wholesale car inventory, flooring, and due bills).
• Assist in conducting and/or actively participate in annual and periodic audits of all financial records, systems, and procedures.
• Assist other personnel in retrieving documents and information either by computer assistance or by pulling hard copies.
• Fill in for other personnel as needed.
• Help maintain good housekeeping and safety of the business office.
• Use all appropriate security measures and procedures to safeguard the organization’s assets.
• Follow all policies and procedures for operations (organization and manufacturer).
• Perform all other duties as may be assigned from time to time.
• Adhere to work schedule and arrive at work before your scheduled start time, being productively engaged by the scheduled time.
• Comply with all safety rules and use all appropriate safety and personal protection equipment as required.
• Exemplify organizational culture and hold others in the department accountable for doing the same.
• Accomplish all current and future tasks as appropriately assigned or requested.
• Safeguard customer and dealer information per established policy.