Business Manager/Post-Award Grant Coordinator

Essential Functions

• Coordinate award set-up: confirm budgets, speed types/indexes, spending categories, and project periods per notice of award.
• Monitor financial performance monthly: reconcile actuals to budget; flag variances; prepare projections/“burn-rate” reports for PIs and DoA.
• Review and route allowability/allocability of charges under Uniform Guidance (2 CFR 200) and sponsor terms; resolve issues before posting.
• Manage cost share and subawards (encumbrances, invoices, compliance documentation).
• Clock sponsor invoicing and financial reporting timelines with central research finance; prepare PI-friendly rollups.
• Lead effort certification/commitment tracking; prompt PIs and faculty to certify on schedule; maintain backup documentation.
• Process budget revisions, no-cost extensions, cost transfers, and rebudgeting requests; maintain audit-ready files.
• Oversee closeouts: final financial reports, expenditure review, subaward close, asset disposition, and record retention.
• Oversee purchasing, reimbursements, travel, honoraria, and vendor set-ups for YWCC following university policies.
• Track student/hourly and GRA/GTA payroll funding sources; coordinate with HR/payroll on hires, changes, and distributions.
• Prepare monthly budget-to-actuals for college operating indexes and designated funds; recommend adjustments and transfers.
• Maintain a calendar of fiscal deadlines (procurement cutoffs, effort windows, sponsor reports) and communicate proactively.
• Standardize templates and SOPs for departments; train staff and research teams on best practices.
• Ensure adherence to sponsor, state, and university policies; surface risks promptly to the DOA.
• Implement internal controls (approval paths, documentation standards, reconciliations).
• Identify process bottlenecks and lead continuous improvement to reduce cycle times and errors.
• Serve as first-line resource for PIs, project managers, and departmental coordinators; deliver clear, actionable guidance.
• Liaise with Office of Research/OSP, Research Finance, Controller, Procurement, HR/Payroll, and IA as needed.
• Prepare concise dashboards and memos for the DoA and Dean on fiscal health, risk items, and portfolio trends.

Prerequisite Qualifications

• Bachelor’s degree in Accounting, Finance, Business, Public Administration, or related field.
• 3–5 years of progressively responsible experience in post-award grants management and/or higher-ed finance.
• Strong working knowledge of sponsored award lifecycles, Uniform Guidance (2 CFR 200), and basic GAAP.
• Advanced Excel (lookups, pivots, conditional logic) and comfort with enterprise finance/ERP and e-procurement/expense systems.
• Excellent judgment, organization, and communication; ability to manage multiple deadlines and stakeholders.