Business Manager (Financial Administration Specialist), IUMAA

This position is organizationally part of the Indiana University Bloomington (IUB) Office of Finance, Administration, and Budget.

About the role

The Business Manager for the Indiana University Museum of Archaeology and Anthropology coordinates financial activities to ensure that the program's strategic goals and objectives are met. Performs duties necessary for program operation—advising on and tracking financial activity, developing reports and budgets, and maintaining program's informational material.

Responsibilities

Department Specific Responsibilities

• Advances the academic mission of the museum by managing the financial activities and deliverables for programs related to speakers, strategic planning, visiting scholars, and artists-in-residence.
• Ensures compliance with University and IUF policies and procedures; assists in the development of departmental policies and procedures; communicates changes and expectations to Museum staff.
• Conducts analysis, develops reports, and makes recommendations related to business operations and financial performance of the museum; prepares monthly financial statements, reviews transactions for accuracy and IUF compliance when applicable, highlights variances to Museum leadership.
• Works closely with Museum leadership to identify funding needs and sources.
• Administers program budgets and approves spending.
• Serves as liaison to program participants, collaborators, community partners, vendors, and the public; approves purchase requests; assists with travel, honorariums, and research activities.
• Develops and oversees processes related to the recruitment, selection, and onboarding of part-time, student, and volunteer staff.
• Manages relationships with IU Purchasing and vendors, approving expenditures in BUY.IU.
• Tracks, reconciles, and manages the museum's use of procurement cards.

General Responsibilities

• Applies knowledge to accepted procedures and standards, performs financial and administrative tasks related to managing the daily and long-term financial and/or administrative operations of an organizational unit or an academic, research, and teaching department within a school or college.
• Makes recommendations on policies and guidelines for division/department activities.
• Monitors expenditures and statement of accounts to ensure regulatory compliance and fiscal integrity.
• Manages general appropriation, endowment, federal and non-federal grants and contracts, and gift funds.
• Develops, plans, and makes recommendations on special projects, which may include space allocations, staffing, equipment purchases, and long-range plans.
• Prepares operating and project budget drafts independently and/or in coordination with other finance staff. Regularly explains financial concepts to non-financial employees.
• Monitors division/departmental budgets and resolves or recommends resolutions for any significant deviations from approved budgets.

Requirements

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

Education

• Required: Bachelor's degree in finance, business, or related field.

Work Experience

• Some experience in a related field.

Skills

• Proficient written and verbal communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast-paced, dynamic environment.
• Seeks to acquire knowledge in area of specialty.
• Intermediate understanding of technology; experience using electronic platforms to perform various tasks.
• Demonstrates experience solving problems with independent thought.
• Proficiency in computer systems, including standard Office software; advanced Excel and database skills, including familiarity with complex formulas and Pivot Tables.
• Ability to use standard office equipment such as phone, fax, scanner, etc.
• Experience managing workflows, processes, and/or data entry.
• Intermediate accounting skills; ability to spot obvious errors; ability to develop a budget.
• Demonstrates ability to interpret and apply concepts and policies to daily work functions.
• Ability to clearly present material and make it accessible to a variety of audiences.
• Ability to interpret financial documents from an accounting, policy, and practice perspective.

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Pay

50,000–55,000, based on experience

Benefits

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)