Business Manager

Budget Management

Responsible for creating, directing, maintaining, and reconciling Theatre budgets (operating and VTD), including ensuring adherence to timelines related to the budget process. Enhance budget analysis capabilities utilizing current financial systems (e.g., Banner, Novasis, Concur and Kronos) to prepare accurate and timely monthly financial analysis, journal entries, account reconciliation and variance/analytical analysis.

Production Budgets

Collaborate with show directors to manage each production budget separately, with specific allocations provided to costumes, props, etc. Maintain a separate record of costs that are shared for each show. Provide department chair with budget details per show as requested.

Operating Budgets

Coincide with the VTD Chairperson to prepare budgets, forecasts, operating results, and sales data metrics to support the VTD's long-range financial planning model. Oversees Capstone and Thesis budget approval and professional development funding for staff, faculty.

Hiring and Accounting

• Responsible for the creation and submission of contracts into the SIRION system.
• Responsible for honorariums and supplemental pay, as well as timesheet and work hours accounting/tracking for contractors, overhire, temporary employees, and workstudy.
• Oversight of VST and VSMT budgets and budgetary processes.

Theatre Department Budget and Financial Communication

Provide strategic and analytical support to the VTD leadership team. Liaison for all Theatre Staff with budgetary processes, providing primary oversight to invoice, expense, purchase orders, reimbursements or disbursements, and other financial approvals or Concur/NovaBuy issues. Execute administrative tasks related to VTD production and operating budgets and finances. Participate in production meetings for VTD, VST, and VSMT. Communicate with Theatre Endowment/Donors regarding annual disbursement.

External Communication

• Obtain, analyze, and utilize information from external sources as needed for the development of the budget. Sources may include Mullen Center Administration (Auxiliary Services), Facilities, Financial Affairs, other University departments, and external sources such as vendors, other colleges and universities.
• Serve as the VTD's budgetary liaison to Mullen Center's Box Office and Administration: Responsible for all VTD budgetary and accounting communications, billing, and revenue reconciliations for all VTD, VST and VSMT revenue with the Mullen Center Box Office administration.
• Consultation on external funding requests.

Other

Perform other duties and assist with projects as assigned.