Business Licensing and Tax Compliance Specialist

About the role

Tactical Rehabilitation is seeking a detail-driven Business Licensing and Tax Compliance Specialist to obtain and maintain every business license, tax identification number, and operating registration required across our current and newly opened locations. This role is ideal for a compliance-minded professional who takes pride in accuracy, owns deadlines without being chased, and wants clear ownership of an essential company function. Your work protects our ability to serve service members, veterans, and their families in every community where we operate.

This position reports to the Accounting Manager and has no supervisory responsibilities.

Responsibilities

• Maintain records, compile information, and submit forms to obtain state and local business licenses and tax identification numbers for all locations.
• Complete licensure applications for submission to the appropriate state boards and aggregate all information requested by those boards.
• Ensure every license, registration, and certification is renewed ahead of its expiration date with no lapse in any jurisdiction.
• Maintain current BOP, BOC, and AHCA certifications as required in individual offices.
• File state and locality-specific sales and use tax returns, annual reports, and franchise tax filings by their statutory due dates.
• Maintain up-to-date licensing and tax records organized by state, jurisdiction, and location.
• Build and maintain the company compliance calendar for all licensing and filing deadlines.
• Implement and document standard procedures for licensing, registrations, renewals, and filings.
• Act as the point of contact for licensing and tax identification questions across the company.
• Coordinate with Office Managers to ensure timely and efficient renewals, approvals, and signatures.
• Maintain confidentiality of information in accordance with company policy and HIPAA guidelines.
• Complete foreign qualification, registered agent, and Secretary of State filings for new market entries and location closures.
• Reconcile filing data against accounting records and escalate variances to the Accounting Manager before submission.
• Maintain tax exemption and resale certificates and jurisdictional registration profiles.
• Track legislative and regulatory changes affecting licensing, sales tax nexus, and reporting obligations.
• Support internal, external, and payor audits by providing licensing and tax documentation on request.
• Perform other duties as assigned.

Key Performance Indicators (KPIs)

• Maintain 100% active standing on all business licenses, registrations, and required certifications — zero lapses.
• Submit 100% of tax returns, annual reports, and recurring jurisdictional filings on or before the due date.
• Maintain a complete and current compliance calendar and record set for every state and location.
• Complete all licensing requirements before each new location’s scheduled opening date.
• Respond to internal licensing and tax identification inquiries within one business day.

Requirements

• High School Diploma or GED.
• Two or more years of related experience in business licensing, tax filing, regulatory compliance, or accounting support.
• Excellent attention to detail and proven follow-through.
• Ability to manage recurring deadlines across multiple jurisdictions with minimal supervision.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite and comfort navigating state and local electronic filing portals.
• Demonstrated discretion with confidential company, employee, and patient information.

Preferred Qualifications

• Associate’s Degree in accounting, business administration, or a related field.
• Experience with multi-state sales and use tax, annual report, or Secretary of State filings.
• Experience in healthcare, durable medical equipment, or another licensed and regulated industry.
• Familiarity with BOP, BOC, or AHCA licensure requirements.
• Knowledge of military culture and experience supporting active-duty service members, veterans, or military families.
• Prior military service or military family affiliation.

Pay

Salary: $40,000 – $45,000 annually (equivalent to $19.23 – $21.63 per hour based on a 40-hour workweek). This is a full-time, non-exempt position; overtime is paid in accordance with the Fair Labor Standards Act and applicable state law.

Benefits

• Employee Stock Ownership Plan (ESOP)
• Medical, Dental, and Vision Insurance
• 401(k) Retirement Plan
• Paid Holidays and Team Members Day
• Sick Leave
• Professional Development Opportunities
• Employee Recognition Program
• Career Advancement Opportunities

Physical Requirements

• Ability to sit, stand, bend, kneel, walk, and reach throughout the workday.
• Ability to lift up to 20 pounds.
• Visual acuity (near and distant) sufficient to maintain accurate records.
• Ability to speak and hear sufficiently to understand and give direction.
• Fine motor skills required for administrative duties, filing, and data entry.

Work Environment

This position operates in a professional office environment and routinely uses standard office equipment. Work is performed Monday through Friday during standard business hours. Limited additional hours may be required near statutory filing deadlines, at fiscal year-end, or during new location openings. No travel is expected for this position.

Career Growth

Tactical Rehabilitation develops leaders from within. Employees who demonstrate exceptional performance, obtain professional certifications, and exemplify our values may advance into senior compliance, accounting, and operational leadership positions.

Veterans, transitioning service members, military spouses, and military family members are strongly encouraged to apply.