Sales Tax Compliance Specialist

Department: FinanceLocation: Remote - USCompensation: $65,000 / year Description Role Information: Title: Sales Tax Compliance Specialist Location: Remote, U.S.-based, with a preference for candidates located in Tampa, Florida Department: Finance Company: Rise Collective https://rise-collective.com/ Role Overview: You will own the full lifecycle of our short-term rental tax accounts, onboarding new properties, filing returns, and keeping every state, county, and town account current. RISE Collective manages sales tax, lodging tax, and hotel occupancy tax (HOT) compliance for STR properties across multiple companies and dozens of jurisdictions. Each property can carry its own registration, filing frequency, and rate, and OTA platforms collect some of those taxes on our behalf and remit others back to us. Keeping that straight is the job. This role talks directly to county and state revenue offices, to homeowners, and to our internal accounting team. If you like untangling jurisdictional rules and running a clean calendar, you will do well here. This is a high-ownership role for someone who is comfortable managing tax compliance across a large number of accounts and jurisdictions while keeping filings, registrations, documentation, and deadlines organized and accurate. Compensation: $65,000/year What success looks like: In your first 90 days: you know every jurisdiction we file in, you have verified the filing calendar against each account's actual frequency, and no return has gone out late. You have also built a strong understanding of how taxes are being collected and remitted across the portfolio and can identify and help resolve discrepancies when they arise. By six months: onboarding and offboarding a property's tax accounts is a documented process you own, open notices are cleared, and OTA collections reconcile cleanly to what we remit. This is a seat with real ownership. You are not one filer on a large tax team, you are the person who makes sure a growing STR portfolio stays compliant in every market it operates in. Key Responsibilities: Registrations and account maintenance Add and remove properties from tax accounts as they come on and off management, across state, county, and town jurisdictionsEstablish and maintain sales tax registrations, permits, and accounts across applicable jurisdictionsCommunicate with county and state revenue offices to maintain registrations, resolve account issues, and respond to notices, discrepancies, and information requestsMonitor tax rate changes and new jurisdictional filing requirements, and update our records accordinglyMaintain accurate documentation of account status, registrations, filing requirements, and jurisdiction-specific information Filing and reconciliation Prepare and file sales tax and lodging/HOT returns on monthly, quarterly, and annual cyclesFile and remit taxes accurately and on time across multiple state and local jurisdictionsPull and review tax reports to confirm filings, payments, and collections are accurate and completeAudit OTA tax collection (Airbnb, Vrbo, Booking.com) to confirm the correct tax is collected and remitted for each jurisdictionResearch and resolve discrepancies between tax collected, reported, filed, and remittedApply an understanding of nexus requirements and taxable transactions when reviewing tax obligations across jurisdictions Systems and communication Maintain the tax filing calendar, tracking systems, jurisdiction logins, filing frequencies, and account documentationMaintain clear and consistent records so filing history, account status, deadlines, and supporting documentation are easy to trackKeep internal teams and homeowners informed on the status of their tax accounts and filingsCommunicate clearly and professionally with tax authorities, homeowners, and internal stakeholders regarding registrations, filings, notices, and outstanding items Skills, Knowledge and Expertise What we’re looking for: Hands-on experience preparing, filing, and remitting sales tax returns for business clientsExperience managing a high-volume portfolio of sales tax accounts, clients, or entitiesStrong understanding of sales tax nexus requirements and taxable transactionsExperience working across multiple state and/or local tax jurisdictionsHands-on experience with sales tax, lodging tax, hotel occupancy tax (HOT), or transient occupancy tax complianceExperience establishing or maintaining sales tax registrations and permits on behalf of businesses or clientsComfort managing high volumes of detail across many jurisdictions and accounts at onceStrong written and verbal communication — you will be on the phone with revenue offices and emailing homeowners directlyProficiency in Excel or Google Sheets, and the confidence to learn new filing portals and software quicklyHighly organized and deadline-driven, with a track record of owning a process end to endStrong attention to detail and a track record of accurate, timely filings and recordkeeping Nice to Have Sales tax compliance experience within an accounting firm, tax firm, or similar client-service environmentShort-term rental or property management industry experienceExperience with lodging tax, hotel occupancy tax (HOT), transient occupancy tax, or similar hospitality-related taxesFamiliarity with OTA tax collection and remittance mechanics (Airbnb, Vrbo, Booking.com)Experience with multi-entity compliance across several operating companiesExperience responding to tax notices, account discrepancies, or information requests from state and local revenue authoritiesFamiliarity with Microsoft Office and SharePoint Benefits: Our benefits package includes:Paid Time Off (PTO) / Vacation: 15 daysPersonal Days: 2 daysSick leave: 8 daysHolidays paid: 6 days (New Year's Day, Memorial Day, 4th of July, Labor Day, Thanksgiving Day and Christmas Day) Rise Collective contributes $250 towards health insurance for the employee. We also have different insurance plans that you can enrol into depending on your circumstances. We offer vision, dental, and various life insurance plans as well.