BUSINESS DEVELOPMENT & MARKETING ADMIN

Key Responsibilities

• Provide administrative support to the Business Development, Sales and Senior Leadership teams (SLT).
• Maintain opportunity tracking systems, sales pipelines, and business development databases.
• Track action items, deadlines, and customer engagement efforts.
• Aid in CRM data entry, reporting, and maintenance.
• Capture Support
• Coordinate with BD, Business Unit Leaders & SLT on proposal outlines, content, and submission requirements.
• Maintain proposal libraries, resumes, past performance information, and reusable proposal content.
• Support proposal development by gathering information, formatting documents, and coordinating reviews.
• Track solicitations, amendments, and submission deadlines.
• Aid capture managers and business developers with pursuit documentation and customer engagement planning.
• Customer & Industry Engagement
• Assist with customer visits, industry days, conferences, and networking events.
• Manage meeting schedules, travel arrangements, agendas, and follow-up actions.
• Sustain customer communications and maintain contact databases.
• Aid in preparing briefing materials for customer meetings and executive engagements.
• Maintain capability statements, line cards, presentations, and customer-facing collateral.
• Coordinate updates to corporate presentations and business development materials.
• Ensure branding consistency across customer-facing documents.
• Support website and social media updates related to business development initiatives.
• Create marketing content and graphics for presentations, SWAG, line cards, etc.
• Trade Show & Event Coordination
• Coordinate logistics for trade shows, conferences, and industry events.
• Manage booth reservations, shipping, registration, promotional items, and event schedules.
• Track event budgets and maintain event planning calendars.
• Cook up pre-event and post-event activities, including lead tracking and follow-up support.
• Design, procure company SWAG, banners, posters, business cards.
• Communications & Content Support
• Aid in development and distribution of email campaigns and customer communications.
• Support creation of newsletters, website maintenance, announcements, and business development updates.
• Maintain document repositories and shared business development resources.
• Aid in content collection for customer success stories, case studies, and corporate communications.
• Reporting & Administrative Management
• Generate business development reports and activity summaries.
• Track key performance metrics, customer interactions, and opportunity status updates.
• Maintain organized electronic filing systems and records.
• Support leadership with special projects and strategic initiatives as assigned.
• Awards & Recognition Support
• Coordinate submissions for industry awards and recognition programs.
• Aid in preparation of supporting documentation and presentation materials for engagement with local community partners.
• Organize and support company events and employee recognitions.

Qualifications

• Bachelor's degree in Business Administration, Marketing, or a related field.
• Minimum 2 years of relevant experience in business development, marketing, or administrative support.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite, CRM software, and other relevant tools.