Business & Marketing Administrator

Position Summary

The Business & Marketing Administrator is responsible for supporting the company’s growth through proactive business development & existing program support (75%) while providing essential general administrative support (25%). This role will play a critical part in preparing proposals, maintaining CRM data, coordinating marketing campaigns, managing events, and assisting in customer engagement activities, while also ensuring smooth administrative operations. Some travel to industry conferences for marketing purposes is possible.

Key Responsibilities

• Business Sales & Marketing (75%)

  • Business Development & Sales Support
    • Aid in identifying new business opportunities, prospects, and market trends.
    • Support the development of customer proposals, quotes, and RFP/RFI responses.
    • Collaborate with leadership to develop win strategies, messaging, and competitive analysis.
    • Maintain and update CRM systems (Salesforce, HubSpot, or equivalent); track pipeline activity and lead conversions.
    • Generate sales performance metrics, dashboards, and reporting for leadership.
  • Proposal & Project Management
    • Coordinate proposal lifecycle: track deadlines, gather inputs, ensure compliance with solicitation requirements.
    • Use MS Project (or equivalent) to build timelines, schedules, and dependencies for proposals and marketing initiatives.
  • Marketing & Outreach
    • Develop and manage marketing collateral including brochures, presentations, digital content, and website updates.
    • Cook up trade show and conference participation: logistics, promotional materials, and customer outreach.
    • Manage company social media presence and assist with targeted campaigns.
    • Support branding initiatives and ensure consistency across all materials.

• General Administrative (25%)

  • Provide scheduling and calendar support for executives as needed.
  • Absorb meeting preparation, agendas, and follow-up tasks.
  • Serve as a backup contact for general office management needs.

Qualifications

• Associate’s or Bachelor’s degree in Business, Marketing, or related field preferred; equivalent experience accepted.

• 3–5 years of experience in business development, sales/marketing support, or proposal coordination.

• Aerospace/defense, government contracting, or manufacturing experience preferred.

• High degree of proficiency in Microsoft Office Suite required.

• Working knowledge of MS Project or other project management tools.

• Strong organizational skills with the ability to manage multiple deadlines.

• Excellent written and verbal communication skills; strong attention to detail.

• Ability to work cross-functionally with engineering, operations, finance, and leadership teams.

• Must be a US Citizen

Key Success Factors

• Proactive and resourceful; able to anticipate needs and act independently.

• Strong analytical and reporting skills; comfortable with data and metrics.

• Skilled at balancing sales/marketing initiatives with administrative duties.

• Collaborative, team-oriented, and adaptable in a fast-paced environment.

• Driven to contribute to company growth, customer engagement, and proposal wins.

Eagle Technologies, LLC

Eagle Technologies, LLC offers a full-time position with full benefits, competitive pay, and opportunity to grow within a cutting-edge aerospace company. The company is committed to supporting professional growth and development.