Business Development Coordinator

About the role

The Business Development Coordinator provides administrative and operational support to the Business Development team, coordinating logistics, tracking market opportunities, and supporting BD activities firm-wide.

Essential Functions and Responsibilities

• Update and maintain the CRM database with relevant information on targeted clients, contacts and opportunities.
• Manage routine data exports from databases for Business Development efforts and prepare custom reports as needed.
• Manage event registrations and reservations and coordinate logistics for Business Development staff attendance at industry events.
• Maintain the Business Development event calendar and track weekly activity.
• Cook up and serve catering for client lunch-and-learn events.
• Record and organize meeting notes from Business Development activities and manage related follow-up items.
• Participate in Business Development planning meetings for core practice groups.
• Compile and summarize market research findings to support strategic planning discussions.
• Compile research on potential clients, projects, and cross-marketing opportunities to support lead development efforts.
• Participate in firm-wide Business Development meetings.
• Track progress against Market Sector Business Development Plans.
• Aid in planning conferences and client relationship-building events.
• Track school bond measures and monitor firm activity within target school districts and markets.
• Track published capital project opportunities in higher education and maintain records of associated client relationships and relevant firm activity.
• Support Market Sector team meetings by preparing agendas, recording notes, and distributing action items and follow-up notes.
• Actively participate in professional industry organizations.
• Represent the firm at professional association events and industry conferences.
• Coordinate travel arrangements for Business Development staff as needed.
• Travel for industry and job-related seminars or training as needed.
• Absorb and submit expense reports for Business Development staff as needed.
• Maintain calendar(s) for Market Leads as needed.
• Maintain current knowledge of industry trends through continuing education and professional development activities.
• Perform additional assignments as requested/needed.

Education and Experience

• 3-5 years of administrative or business development support experience.
• Associates or Bachelors degree preferred, or equivalent professional experience.

Knowledge, Skills, and Abilities

• Proficiency in Microsoft Office Suite (Outlook, Excel, Word) and Adobe Acrobat, with the ability to produce professional documents, manage complex calendars, and work with data efficiently.
• Experience with CRM platforms.
• Familiarity with calendar and event management tools.
• Strong organizational skills and attention to detail.
• Strong time management skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Clear verbal and written communication skills.
• Dependable and punctual, with a proactive approach to responsibilities.
• Ability to handle confidential information with discretion.
• Excellent research skills.
• Professional client-facing communication and relationship management skills.
• Ability to work under limited supervision, completing tasks independently and collaboratively.
• Willingness to learn and adapt to evolving processes and systems.