Business Assistant II (Facility Entry Control)

Responsibilities

• Maintain visitor access records to support safety and security protocols.
• Maintain a daily record of staff entering the building to support safety and security protocols.
• Conduct inspections of items being brought into the facility by employees and visitors to ensure adherence to the prohibited articles policy.
• Observe and report to the security staff any security violations and unusual or potentially threatening behavior.
• Provide administrative support as directed to include answering phones; generating and maintaining calendar appointments; maintaining files, to include records management requirements; processing procurements; and handling general reception duties while maintaining a security focus.
• Afford administrative support to enforce facility safety and security policies and procedures.
• Perform other administrative duties as assigned.

Qualifications

• High School diploma or equivalent, and at least one year of related experience.
• Knowledge of basic math, grammar, spelling, and punctuation.
• Ability to use a computer, printer, copier, telephone, fax machine, calculator, and other general office equipment.
• Working knowledge of software applications included in Microsoft Office Suite.
• Ability to follow oral and written instructions and follow through on all assignments.
• Ability to apply knowledge and experience in interpreting data and performing work where established procedures may not be specific, using some creativity and initiative.
• Ability to plan/organize work to complete in the most efficient manner and meet required deadlines.
• Ability to deal with pressure of handling multiple tasks, complaints, frequent interruptions, and time constraints.
• Ability to work under pressure and remain calm during emergencies.
• Strong communication and interpersonal skills for interacting with diverse visitors and staff.
• Attention to detail and ability to multitask in high-volume environments.