Business Assistant II (Facility Entry Control)

About the role

Perform a broad range of administrative and clerical duties with a primary focus on facility access control at RSLA. Key responsibilities include building access control, managing visitor logs, maintaining security databases, and monitoring facility access points and surveillance cameras. Additional duties include supporting emergency response activities and providing assistance to maintain a safe and secure working environment.

Responsibilities

• Monitor and control entry and exit points of the facility, ensuring only authorized individuals gain access.
• Acquire required information from visiting personnel and submit short-term visitor requests to Base security.
• Coordinate with security and facility personnel regarding daily activities and visitor access.
• Greet visitors, verify their identity, purpose of visit, and issue visitor badges or access passes.
• Maintain visitor access records to support safety and security protocols.
• Maintain a daily record of staff entering the building to support safety and security protocols.
• Conduct inspections of items being brought into the facility by employees and visitors to ensure adherence to the prohibited articles policy.
• Observe and report to the security staff any security violations and unusual or potentially threatening behavior.
• Provide administrative support as directed to include answering phones; generating and maintaining calendar appointments; maintaining files, to include records management requirements; processing procurements; and handling general reception duties while maintaining a security focus.
• Assist with enforcing facility safety and security policies and procedures.
• Perform other administrative duties as assigned.

Qualifications

• High School diploma or equivalent, and at least one year of related experience.
• Knowledge of basic math, grammar, spelling, and punctuation.
• Ability to use a computer, printer, copier, telephone, fax machine, calculator, and other general office equipment.
• Working knowledge of software applications included in Microsoft Office Suite.
• Ability to follow oral and written instructions and follow through on all assignments.
• Ability to apply knowledge and experience in interpreting data and performing work where established procedures may not be specific, using some creativity and initiative.
• Ability to plan/organize work to complete in the most efficient manner and meet required deadlines.
• Ability to deal with pressure of handling multiple tasks, complaints, frequent interruptions, and time constraints.
• Ability to work under pressure and remain calm during emergencies.
• Strong communication and interpersonal skills for interacting with diverse visitors and staff.
• Attention to detail and ability to multitask in high-volume environments.

Pay

Hourly salary range: $21.24 - $31.86. Starting salary is determined based on the position market value, the individual candidate education and experience and internal equity.

Schedule

Work schedule will be 4/10s Monday through Thursday (subject to change).