Administrative Assistant II – Business Division

About the role

This position provides administrative support to the Dean of the Division, focusing on academic excellence and student success. The Division serves students pursuing Certificates or Associate’s of Applied Science Degrees in Career and Technical Education (Cosmetology or Culinary Arts) or Business. The Administrative Assistant II will perform a variety of duties, assist the Dean and staff, and provide excellent service to students. The Division includes 16 full-time and 17 part-time faculty, supported by one Administrative Assistant I and one Administrative Assistant II.

Responsibilities

• Handle daily Division business and interactions with students and staff.
• Assist with assigning and overseeing student employee work assignments.
• Manage large volumes of information, files, and data with attention to detail.
• Maintain confidentiality regarding student records, faculty, and personnel matters.
• Demonstrate strong follow-through, time management, and priority-setting skills.
• Work collaboratively in a team-oriented environment with flexibility to adapt to changing situations.
• Exhibit excellent judgment in interpersonal communications and resourcefulness when needed.

Requirements

• Associate’s degree in Business, Office Management, Office Information Systems, or equivalent relevant work experience.
• Two years of experience in a general office setting.
• Proficiency in MS Excel and MS Word; preferred knowledge of Google Suite, Adobe Suite, and Canva.
• Ability to meet deadlines and efficiently organize information.
• Strong organizational skills and attention to detail.
• Experience managing complex data, files, and detailed information.
• High focus on collegiality, teamwork, and reliability in attendance and punctuality.

Qualifications

Additional Desirable Qualifications

• Experience in an academic or higher education environment.

Physical Requirements/Working Conditions

• Must remain in a stationary position 50% of the time.
• Occasional movement within the office or to other College departments.
• Constant use of computers and office equipment such as calculators, copy machines, and printers.

Schedule

Full-time, regular, non-exempt position under FLSA. Ability and willingness to work varying hours, including some evenings. Some remote work is possible.