Business Administrator - DFW

About the Role

We are seeking a proactive, detail-oriented, and highly organized Business Administrator to support our Regional Business Unit Leader and their team in a fast-paced construction company specializing in low voltage temperature controls installations for Building Management Systems.

This role is ideal for someone who thrives on keeping things organized, staying on top of details, and making sure the day-to-day runs smoothly. You will play a key role in supporting internal operations, managing client communication, and helping the team stay aligned.

No prior construction experience is required. What matters most is a strong sense of ownership, reliability, and the ability to keep multiple moving pieces organized. You must be the "glue" for our core team in the Regional Business which includes a Regional Business Unit Leader, an Account Manager, and a Project Manager.

Key Result Areas (KRAs)

• Administrative and Operational Support

• Data and Document Management

• Team Coordination and Communication

• Scheduling and Calendar Management

• Process Support and Organization

• Cross Functional Coordination

Examples May Include:

• BUL Credit Card Receipt Tracking
• Team Building Event Coordination
• Apparel Ordering
• Making travel arrangements if needed
• Ordering and assembling Client Holiday Gifts

Jump in to support random tasks without being requested by core team. No task is too trivial.

Embody Company Values

• Learn, internalize, and live out our company values in daily activities.

Qualifications

• No prior experience required, we are willing to train the right person
• Strong organizational skills with high attention to detail
• Clear and professional communication skills
• Ability to manage multiple tasks and shifting priorities
• Strong interpersonal skills and team-oriented mindset
• Positive attitude, dependable, and willing to take ownership
• Proficiency in Microsoft Office Suite including Outlook, Excel, and Word
• Willingness to travel occasionally as needed

Preferred Qualifications

• Associate or Bachelor’s degree in Business Administration, Communications, or related field
• Prior experience in administrative support, coordination, or office operations
• Familiarity with CRM systems or internal tracking tools
• Exposure to construction or related industries is a plus but not required

Compensation and Benefits

• Base salary: $50,000 to $70,000, based on experience and capability
• Performance-based bonus tied to key KPIs
• Comprehensive benefits including Health, Dental, and Vision insurance, 401(k), paid time off, and professional development

Why Join Us

• Vanguard is a growth-oriented electrical contractor with deep roots in New York City since 2007. We focus on low voltage temperature controls for Building Management Systems, delivering smart solutions across commercial and industrial projects.
• With over 350 employees across multiple regions, we continue to grow and are focused on building strong internal operations and a supportive team environment.
• Our Core Values:
• Excellence
• Surpassing Limits
• Cultivating Pioneers
• Organizational Health

What do you stand to gain

• Exposure to Leadership: Work closely with a Business Unit Leader and see how a growing operation runs day-to-day
• Growth Opportunities: Build a foundation for roles in operations, project coordination, or business support