Business Administrator 3 (PN 20082739)

About the role

The Ohio Department of Developmental Disabilities (DODD) partners with people and communities to support Ohioans with developmental disabilities and their families in realizing their vision of a good life. Under the administrative direction of the Senior Financial Manager, the Business Office Manager plans, directs, and coordinates all operations of the Business Office at the Columbus Developmental Center, overseeing Fiscal Services, the Storeroom, and Special Projects. The manager evaluates business office support service functions including timekeeping, purchasing, client funds, Medicaid/Medicare billing, and vouchering, ensuring compliance with state and federal regulations and providing fiscal oversight to support center operations through effective accounting and business practices.

Responsibilities

• Oversee all Business Office operations, ensuring financial accuracy, segregation of duties, and compliance with regulations.
• Supervise Business Office staff, assign work, evaluate performance, approve leave and overtime, and monitor workflow.
• Develop, implement, and interpret policies related to business operations, including inventory, maintenance, client funds, and food service.
• Prepare annual and bi-annual budgets by collecting, analyzing, and formatting required data.
• Monitor expenditures for efficiency and compliance; approve purchase orders and sign checks/vouchers.
• Meet with department heads to resolve fiscal issues and ensure smooth financial operations.
• Manage Medicaid/Medicare reimbursement and oversee preparation of Medicaid cost reports for submission to central office.
• Review fiscal reports including payroll, purchasing, budget status, and cost reports.
• Administer Personal Service Contracts from purchase requests through payment.
• Serve as liaison with state accounting, state purchasing, central office, and state/federal auditors.
• Participate in committees such as executive team and Citizens Advisory Council.
• Serve as Administrator on Call and act as hearing officer for pre‑disciplinary meetings.
• Establish auditing systems for client inventories and spending money.

Knowledge

• Budgeting, Bookkeeping, Inventory control, Accounting, Management, employee training development, supervision, office management
• Agency policies & procedures (e.g., DODD policies/procedures, purchasing, resident funds, Business Office procedure)
• Government structure & process (e.g., Medicaid/Medicare regulations, OAKS, term contracts)

Skills

• Using a personal computer, Microsoft Office software, and calculator
• Apply principles to solve practical, everyday problems
• Interpret a variety of instructions in written, oral, picture or schedule form
• Define problems, collect data, establish facts & draw valid conclusions
• Mathematics: add, subtract, multiply, divide
• Complete routine forms; maintain accurate records
• Prepare meaningful, concise & accurate reports
• Establish friendly atmosphere as supervisor of work unit
• Handle sensitive inquiries from & contacts with officials & general public

Requirements

• Five years of training or five years of experience in accounting & auditing or business management; or
• Twelve months of training or twelve months of experience in supervisory principles/techniques; or
• Completion of undergraduate core coursework in accounting or business management plus three years of experience in accounting or business management plus twelve months of training or twelve months of experience in supervisory principles/techniques; or
• Twelve months of experience as Business Administrator 2, 63316; or
• Equivalent of Minimum Class Qualifications for Employment noted above

Pay

$40.40/hour

Schedule

Full-time, 8:00 AM – 5:00 PM