Business Administrator 3 - 20029797

About the Role

Works under administrative direction and requires thorough knowledge of accounting and business. This position plans, directs, coordinates, and oversees the fiscal operations of the business office and support service functions within the institution, including areas such as the business office, warehouse, commissary, cashiers’ office, garage, power plant, water treatment plant, and others.

Responsibilities

• Analyzes and evaluates programs within the business office.
• Assists in the development and implementation of institutional fiscal policies to ensure accountability.
• Plans, organizes, prepares, and manages budgets.
• Directs purchasing and controls expenditures to ensure compliance with fiscal transaction laws and policies.
• Assists in signing encumbering documents, checks, vouchers, and purchase orders as authorized.
• Signs documents relating to bank deposits, certificates of deposits, and other related financial documents for appropriated and non-appropriated funds.
• Informs the managing officer of all deficiencies in institutional needs.
• Supervises, manages, trains, and evaluates assigned staff.
• Ensures staff receives and/or participates in required trainings as per departmental policies and procedures.
• Reviews, approves, and/or disapproves requests for leave and overtime.
• Monitors work performance, leave, and overtime usage of subordinates.
• Prepares and completes performance evaluations.
• Conducts corrective counseling and/or submits disciplinary action requests as necessary.
• Follows and ensures compliance with various policies and procedures, including bargaining unit contract agreements.
• Prepares fiscal reports and analysis.
• Acts as liaison between the institution or division and various entities such as the Operations Support Center, Ohio Shared Services, Department of Administrative Services, Office of Procurement Services, State Accounting, Office of Budget and Management, auditors, and other government officials.
• Attends meetings.
• Prepares capital improvement and extension project requests.
• Carries out special assignments as assigned.
• Maintains continuous professional contact with suppliers and contractors to ensure uninterrupted service to the institution.
• Oversees and interacts with contractors in preparation of purchased service contracts and maintains contracts with outside contractors in securing bids for maintenance contracts.
• Administratively responsible for the maintenance of all fiscal records.
• Develops and revises record-keeping practices as necessary.
• Screens applications for employment, participates on interview panels, and makes recommendations.
• Acts in the absence of the Deputy Warden when assigned.
• Assigns back-up for purchasing duties during absences.
• Participates on committees.
• Performs other duties as assigned.

Requirements

• 5 years of training or experience in accounting & auditing or business management; 12 months of training or experience in supervisory principles/techniques.
• OR completion of undergraduate core coursework in accounting or business management; 3 years of experience in accounting or business management; 12 months of training or experience in supervisory principles/techniques.
• OR 12 months of experience as a Business Administrator 2, 63316.
• OR equivalent of the Minimum Class Qualifications for Employment noted above.

Skills

• Accounting and Finance
• Management
• Budgeting
• Operational and Administrative Support
• Business
• Attention to Detail
• Ethics and Values
• Interpreting Data
• Organizing and Planning
• Decision Making

Pay

$40.40 per hour

Schedule

Full-time

Location

Warren Correctional Institution, Lebanon, OH (Warren County)