Business Administrator 3

Job Summary

The Business Administrator (BA) is the senior administrative position in the Industrial Engineering and Management Sciences (IEMS) department within the McCormick School of Engineering. This position provides thought leadership in reviewing & recommending policy & procedure designed to enhance operational excellence. Ensures the effective, compliant, & efficient daily management of all operational, financial, & business functions.

Specific Responsibilities

• Budget & Financial

  • Participates in determination of budget including fiscal resource allocation of appropriated, discretionary, endowment &/or gift revenues.
  • Directly responsible for payroll, purchasing, travel & entertainment (T&E) transactions & requesting new chart strings using NU protocol.
  • Maintains key database & security.
  • Monitors open encumbrances & deficit chart strings.
  • School level NU Financials approver.
  • Reviews & reconciles actual expenses to budget per NU Audit guidelines.
  • Approves funds reallocation within budget as necessary & appropriate.

• Facilities & Safety

  • Maintains key database & security.
  • Works with management to assign staff &/or faculty space including appropriate FM refresh/renovation & furniture purchase.
  • Coordinates set up of furniture, data & phone lines.
  • Brings requests for building & space improvements to attention of management.
  • Completes appropriate section of annual SIMS survey following NU protocol.
  • Participates in communication of area safety plan.
  • Ensures communication with Principal Investigators (PIs) regarding ISIS participation.

• Human Resources

  • Ensures human resources programs, policies, & procedures are implemented & consistently applied.
  • Coordinates all or portions of the talent management lifecycle (sourcing, selecting, developing, coaching, rewarding, recognizing, managing information & optimizing talent.)
  • In consultation with management, may administer HR solutions.
  • Maintains excellent working relationship with Office of Human Resources.
  • Posts positions to eRecruit, leads the recruitment & selection process.
  • Manages area/unit structure & prioritizes & distributes staff workload.
  • Oversees Performance Excellence plan for each employee & prepares annual review.
  • Manages performance problems, administers leaves, approves timesheets & oversees completion of annual staff Conflict of Interest survey.
  • Institutes department policy & implements school & NU policy.

• Strategic Planning

  • Administers & maintains existing strategic operation plans.
  • Recommends changes & improvements to administrative operations to ensure most effective & efficient use of revenue streams for faculty & staff recruitment, program development, research expansions, space planning, etc.

• Student Support

  • Implements department strategy regarding structure, process, & staff support of students in compliance with NU policy.
  • For graduate students: Oversees annual recruitment & selection process & related data entry; advises students; resolves administrative issues (RAS forms, stipends, monitors fellowships, etc.) & organizes new student week.
  • Manages graduate student funding quarterly.
  • Oversees support to undergraduate students during pre-registration, registration & add/drop period.
  • Tracks data entry of grades into CAESAR, assuring faculty complete process by deadline.
  • Resolves student issues.

Minimum Qualifications

• Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in a major such as business, accounting or related; OR appropriate combination of education and experience.
• 4 years' administrative experience including budgets, finance, grants, facilities, &/or human resources; or other relevant experience.

Preferred Qualifications

• Previous experience in a University setting, preferably with faculty and graduate students;
• Experience with NU Financials/Cognos, Vista, FASIS, SES, InfoEd, People Soft.
• Completion of NU Leadership Training program.

Benefits

At Northwestern, we are proud to provide meaningful and competitive benefits. The available benefits package for this position will include health, dental, vision, disability, and life insurance; paid vacation and holidays; paid medical/sick and parental leave; tuition benefits for the employee and dependents; pre-tax and flex spending accounts for commuting and dependent care; generous retirement savings options; and wellness programs.

Work-Life & Wellness

Northwestern offers comprehensive programs and services to help you and your family navigate life’s challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care.

Professional Growth & Development

Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you’re interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources.

Pay

The expected salary for this position is between $70,020 - $87,695 per year, in alignment with departmental equity and market data.

Schedule

Not specified.