Business Administrator 3 (PN 20036416)

Work Location: 66737 Old 21 Road, Cambridge, Ohio 43725 | Contact: Jacob Lowry, jacob.lowry@dodd.ohio.gov | Unclassified, Exempt from union

About the role

The Ohio Department of Developmental Disabilities (DODD) partners with people and communities to support Ohioans with developmental disabilities and their families in realizing their version of a good life. Core values: Inclusion, Partnership, Respect.

Under the administrative direction of the Senior Financial Manager, the Business Office Manager plans, directs, and coordinates all operations of the Business Office at the Cambridge Developmental Center. This position oversees Fiscal Services, the Storeroom, and Special Projects. The manager evaluates business office support service functions including timekeeping, purchasing, client funds, Medicaid/Medicare billing, and vouchering. This role ensures compliance with state and federal regulations, provides fiscal oversight, and supports center operations through effective accounting and business practices.

Responsibilities

• Oversee all Business Office operations, ensuring financial accuracy, segregation of duties, and compliance with regulations.
• Supervise Business Office staff: assign work, evaluate performance, approve leave and overtime, and monitor workflow.
• Develop, implement, and interpret policies related to business operations, including inventory, maintenance, client funds, and food service.
• Prepare annual and bi‑annual budgets by collecting, analyzing, and formatting required data.
• Monitor expenditures for efficiency and compliance; approve purchase orders and sign checks/vouchers.
• Meet with department heads to resolve fiscal issues and ensure smooth financial operations.
• Manage Medicaid/Medicare reimbursement and oversee preparation of Medicaid cost reports for submission to central office.
• Review fiscal reports including payroll, purchasing, budget status, and cost reports.
• Administer Personal Service Contracts from purchase requests through payment.
• Serve as liaison with state accounting, state purchasing, central office, and state/federal auditors.
• Participate in committees such as executive team and Citizens Advisory Council.
• Serve as Administrator on Call and act as hearing officer for pre‑disciplinary meetings.
• Establish auditing systems for client inventories and spending money.

Qualifications

Candidates must meet one of the following qualification paths:

• Path 1: 5 years training or 5 years experience in accounting & auditing or business management AND 12 months training or 12 months experience in supervisory principles/techniques.
• Path 2: Completion of undergraduate core coursework in accounting or business management AND 3 years experience in accounting or business management AND 12 months training or 12 months experience in supervisory principles/techniques.
• Path 3: 12 months experience as Business Administrator 2 (classification 63316).
• Path 4: Equivalent of Minimum Class Qualifications for Employment as noted above.

Knowledge, Skills & Abilities

Knowledge

• Budgeting, Bookkeeping, Inventory control, Accounting, Management, employee training development, supervision, office management
• Agency policies & procedures (DODD policies/procedures, purchasing, resident funds, Business Office procedure)
• Government structure & process (Medicaid/Medicare regulations, OAKS, term contracts)

Skills

• Using a personal computer, Microsoft Office software, and calculator

Abilities

• Apply principles to solve practical, everyday problems
• Interpret a variety of instructions in written, oral, picture, or schedule form
• Define problems, collect data, establish facts, and draw valid conclusions
• Mathematics: add, subtract, multiply, divide
• Complete routine forms; maintain accurate records; prepare meaningful, concise, and accurate reports
• Establish a friendly atmosphere as supervisor of work unit
• Handle sensitive inquiries from and contacts with officials and the general public

Additional Requirements

• Hourly wage paid at step 1 unless otherwise specified by collective bargaining agreement or ORC/OAC rules.
• Final candidate must undergo a criminal background check per Rule 5123‑2‑02; disqualifying offenses preclude employment.
• Final applicant must submit to urinalysis prior to appointment to test for illegal drug use; a positive result precludes an offer.
• No additional materials accepted after the closing date; must clearly demonstrate meeting minimum qualifications.
• Requires travel throughout the State of Ohio and may require overnight stay.
• Must be willing and able to secure a driver’s license or supply own transportation.
• To request a reasonable accommodation due to a disability, contact the ADA Coordinator at 614‑752‑3011 or EEO-DiversityAffairs@dodd.ohio.gov.

Benefits

• Medical coverage
• Free Dental, Vision, and Basic Life Insurance premiums after completion of eligibility period
• Paid time off: vacation, personal, sick leave, and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (OPERS, STRS, SERS, HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

Benefits eligibility depends on a number of factors; the Agency Contact can provide specific information for this position.

Pay

$40.40 per hour

Schedule

Permanent – Full Time | Work Hours: 8:00 AM – 5:00 PM