Business Administrative Assistant I

About the role

Provides administrative support to our multidisciplinary project management staff in Houston Accountability.

Responsibilities

• Learn and apply DBR administrative procedure standards per the appropriate manual and as directed by the Director of Administration.
• Handle fee proposals, pipeline, project setups, schedule of values/pay applications accurately and efficiently.
• Organize project specifications.
• Cook up and support compliance obligations for PICs and PMs.
• Aid in document management, conformed sets, CAD releases, and electronic transfers.
• Cook up and support meetings, meeting room setups/cleanups, and catering for various in-house meetings.
• Cook up and support travel arrangements.
• Process expense reports, credit card reconciliation and maintain calendar(s) for key personnel.
• Maintain team office supply inventory and handle workstation prep/cleanup.
• Cook up and support special office events, team outings, seasonal office decorations and client happy hours.
• Run errands as needed.
• Aid in Bluebeam sessions and bookmarking drawings.
• Aid in ordering of code books and other relevant resource materials.
• Aid in updates to standardized specification content.
• Organize training materials and similar department-related technical content within the digital library.
• Organize, maintain, copy and scan correspondence, reports, files.
• Provide admin back up and Front Office Admin relief of the reception desk as needed.
• Liaise with building management for maintenance requests and staff communication.
• Process administrative checklists for new hires, terminations, and staff changes.
• Organize corporate education and training documents.
• Maintain confidential information and effectively interact with various levels.
• Maintain flexibility and be able to work overtime as needed.
• Attend meetings, company events, in-house trainings and continuing education events as needed.
• Perform additional assignments as requested/needed.

Requirements

High School Diploma/GED with 1-2 years of work experience.

Qualifications

• Working knowledge of common office tasks and administrative procedures.
• Working knowledge using Microsoft Office Suite (e.g., Outlook, Excel, Word) or related software.
• Working knowledge and skill using office equipment (e.g., computer, copier, etc.).
• Effective and professional communication skills, both verbal and written.
• Dependable and punctual work ethic.
• Discretion with handling confidential information.
• Ability to handle pressure and work in a fast-paced environment.
• Attention to detail and problem-solving skills.
• Good research, organizational, and customer service skills.
• Flexibility to adapt to changing priorities and deadlines.
• Good time management skills to meet deadlines and manager schedules efficiently.
• Ability to work under close supervision to complete tasks independently and collaboratively in a team environment.
• Willingness to learn and adapt to new processes and procedures.

Skills

• Working knowledge of common office tasks and administrative procedures.
• Working knowledge using Microsoft Office Suite (e.g., Outlook, Excel, Word) or related software.
• Working knowledge and skill using office equipment (e.g., computer, copier, etc.).
• Effective and professional communication skills, both verbal and written.
• Dependable and punctual work ethic.
• Discretion with handling confidential information.
• Ability to handle pressure and work in a fast-paced environment.
• Attention to detail and problem-solving skills.
• Good research, organizational, and customer service skills.
• Flexibility to adapt to changing priorities and deadlines.
• Good time management skills to meet deadlines and manager schedules efficiently.
• Ability to work under close supervision to complete tasks independently and collaboratively in a team environment.
• Willingness to learn and adapt to new processes and procedures.

Benefits

N/A

Pay

N/A

Schedule

N/A