Administrative Assistant

Position Summary

The administrative assistant provides executive support for the deans of the College of Business and Economics and the College of Humanities and Social Sciences; supports the colleges' daily operations; serves as the colleges' primary point of contact for internal and external stakeholders; and provides administrative support to the academic programs within the colleges.

Essential Duties And Responsibilities

• Provides administrative support for the college deans, including responsibility for calendars, travel arrangements, project activities, information retrieval, reporting and complex administrative matters.
• Manages overall office administration for the colleges.
• Plans, coordinates and executes logistics for the colleges' events and projects.
• Serves as the primary liaison between the colleges and other university departments and external stakeholders.
• Promotes a professional and inclusive work environment.
• Oversees Mauney Hall facility operations.
• Performs other duties as assigned by the college deans.

Required Skills

• Excellent verbal and written communication skills.
• Ability to manage sensitive and confidential situations with tact, professionalism and diplomacy.
• Ability to collaborate with individuals at all levels of the university and the external community.
• Investment in promoting and nurturing a welcoming environment.
• Excellent time-management and organizational skills with strong attention to detail.
• Strong analytical, problem-solving and conflict-resolution skills.
• Strong project management skills.
• Social media skills or a willingness to develop them.
• Proficiency with Microsoft Office Suite or related software; willingness to learn additional software.

Education And Experience

• High School diploma; Bachelor’s degree or equivalent preferred.
• A minimum of three years’ experience directly related to the skills, duties and responsibilities listed is preferred.
• Experience in a higher education setting is preferred.

Physical Requirements

• Work is normally performed in a typical interior work environment.
• Must be able to lift up to 15 pounds at times.

Position Schedule

• Standard office hours: M-F, 8 a.m.-5 p.m.
• Some flexibility possible.
• Subject to change based on university need, scheduled courses, and university growth.
• Occasional evening and weekend work may be required as job duties demand.
• Up to 20% (8 hours) of work hours may be performed remotely during certain weeks and throughout the summer, based on operational needs and at the discretion of the deans.