Business Administrative Assistant

Rapidly Growing Life Sciences Technology Company Ultima Genomics is a rapidly growing company that is developing ground-breaking genomics technologies. Our mission is to continuously drive the scale of genomic information to enable unprecedented advances in biology and improvements in human health. We have developed a foundational new approach to sequencing at scale that overcomes limitations due to the high costs of current technologies. We are well-funded and have raised approximately $600 million from global top-tier investors. Our team brings together unique and diverse expertise across multiple disciplines, from healthcare and life sciences, to engineering, to technology and software and beyond. We are a collaborative group, including successful entrepreneurs, chemists, hardware and software engineers, genomics and biotechnology experts, molecular and computational biologists, software and algorithm experts, and operations and commercial leaders. Join us to develop and commercialize technologies that unleash the power of genomics at scale and empower the future of human health. We are looking for a highly motivated Business Administrative Assistant to join our Business Operations team! This is an onsite part-time contracting position based in our Fremont CA office. You are expected to work approximately 25-30 hours per week, Monday to Friday. How You’ll Contribute Order, coordinate, and organize office lunch, snacks and office supplies. Prepare monthly reports for management reviewOrder and manage company SWAGBe a key member with the Business Operations team in organizing company morale events, employee volunteer events and company-wide partiesManage Company travel arrangements and associated reportingMonitor the Company’s voice message system and greet/escort guestsActivate/deactivate access cards in the security system and create photo ID badgesManage employees’ onboarding and offboarding processManage incoming and outgoing mail and packagesManage the maintenance of a neat and orderly office environmentManage company Certificate of Insurance (COI) process and vehicle policy programsAssist in managing the Company’s facilities and certain office/breakroom equipment and coordinating with facility team and related vendorsOther ad hoc tasks as requested Qualifications, Skills, Knowledge & Abilities Associate degree1-2 years of office administrative experience is preferredBe able to use computer proficiently, including Microsoft Office Suite and data entryHighly organized and strong time management skillsMust be able to work in a fast-paced, often high-pressure environment, with proven ability to maintain composureBe able to demonstrate good communication and interpersonal skillsBe detail-oriented with focus on accuracyAbility to read and interpret documentsRegular, consistent and punctual attendanceMay be exposed to constant activity that requires intermittent standing, bending, crouching, pushing/pulling, lifting/moving/carrying (up to 25lbs of package or breakroom supplies) This contracting position offers an hourly pay rate between $25/hour and $28/hour, and your actual base pay will depend on your skills, qualifications, experience, and location. Ultima Genomics is proud to be an equal opportunity workplace and is an affirmative action employer. We provide equal employment opportunity for all applicants and employees. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, citizenship, age, physical or mental disability, military or veteran status, marital status, domestic partner status, sexual orientation, genetic information, or any other basis protected by applicable laws. See also Ultima Genomics’ EEO Policy and Know Your Rights. If you have a disability or special need that requires accommodation, please let us know by contacting recruiting@ultimagen.com.