Business Administration Manager - Michels Preconstruction Services, Inc.

Key Responsibilities

• Maintain and promote a strong safety culture for all employees, vendors, and customers and follow all safety and environmental policies, procedures and regulations.
• Provide administrative support to department: schedule meetings, process mail, assist with correspondence, make copies, maintain standard department materials and manage distribution.
• Answer, screen, and forward incoming phone calls, while providing basic information when needed. Take and deliver accurate messages.
• Write, proofread and distribute/mail correspondence, reports, and letters as requested.
• Check and prepare invoices for approval; route to Accounts Payable for payment and complete necessary follow up work.
• Facilitate invoice billing: internal invoices and tracking/management of payment status
• Track and record payroll records. Perform transactional data entry into systems with a high degree of accuracy. Scan, organize, and file payroll documents.
• Work with corporate and divisional support on a variety of clerical related tasks.
• Aid management with development and assembly of presentation materials.
• Other duties as assigned.

Qualifications

• Associate’s Degree and or 5+ years of related administrative experience as an administrative assistant or in a similar support role.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools is a plus.
• Excellent verbal and written communication skills.
• Ability to multitask and prioritize workloads in a fast-paced environment.
• Strong problem-solving skills and a proactive approach to tackling challenges.
• Experience within the Michels Family of Companies

Benefits

• We are consistently ranked among the top 10% of Engineering News-Record’s Top 400 Contractors
• Our steady, strategic growth revolves around a commitment to quality
• We are family owned and operated
• We invest an average of $5,000 per employee on training each year
• We reward hard work and dedication with limitless opportunities
• We believe it is everyone’s responsibility to promote safety, regardless of job titles.
• We offer a comprehensive benefits program, including Health, Dental, Life, Flexible Spending Accounts, Health Savings Account, Short Term and Long-Term Disability Insurance, 401(k) plan, Legal Plan, and Identity Theft and Monitoring Plan. Depending on your positions and location you may participate in a different benefit plan.