Building Services Manager

Building Management Responsibilities

• Schedule staff and prioritize duties using the Library’s computerized maintenance management system software.
• Maintain adequate staffing levels.
• Directly responsible for maintaining a preventative maintenance program within the confines of an annual budget. This includes all heating, air conditioning and maintenance and repair of buildings and grounds (internally and externally) and equipment.
• Coordinate custodial services with cleaning management company.
• Maintain library grounds and parking lots.
• Troubleshoot equipment and building issues. Contact suppliers, contractors and other vendors for cost estimates and proposals for work.
• Order services, supplies and other materials related to building maintenance or mechanical systems.
• Oversee maintenance vendors working on or in the Library buildings.
• Collect current copy of Certificate of Insurance for all vendors working on-site.

Required Knowledge

• Maintain up-to-date building logs, records for all city, county, state and insurance inspections.
• Maintain proper inventory of maintenance supplies and materials.
• Replace light bulbs and ballasts as needed.
• Provide preventative maintenance on all air handling units on a regular schedule including the replacement of filters and belts and greasing as required.
• Set up, arrange and remove tables, chairs, ladders, etc. to prepare facilities for events.
• Empty the material return drop boxes.
• Absorb and assist with dock deliveries as needed.
• Move containers of library materials to the dock for the courier service.
• Absorb and assist with loading and unloading of materials at the dock.
• Remove snow and de-ice sidewalks as needed.
• Move furniture and equipment as needed.
• Absorb and assist with room set ups for programming needs.
• Execute opening and closing procedures successfully.
• Perform emergency cleaning tasks (leaks, spills, vomit, etc.).
• Respond to off-duty emergencies as needed.
• Drive the van courier delivery service between Library buildings.
• Load and unload materials as directed.
• Deliver materials to other locations as designated.
• Report vehicle condition problems or concerns.
• Cook off-site meals for staff.
• Coordinate with Building and Grounds Coordinator to schedule routine maintenance of library vehicle(s) such as oil changes, tire rotations, etc.