Building Administrator

Reporting to the Facilities Division Director, the incumbent is responsible for the comfort, convenience, safety, efficiency, and good repair of the city buildings assigned to their portfolio. This position maintains a broad knowledge of building and occupant needs for various uses, events, and requirements.

About The Position

This is a term-limited position through the end of the current fiscal year (June 30th, 2027) and may be renewed for additional one-year periods, contingent upon available funding and budget approval. Continued employment beyond the current term is not guaranteed.

The Building Administrator is a hands-on member of the Facilities Division with primary responsibility for the day-to-day operation, safety, and maintenance of the ballpark facility currently occupied by the City, along with other assigned facilities. This position coordinates building needs, work orders, vendors, contractors, and facility services while providing responsive customer service to building occupants and city departments. The position performs minor building maintenance and basic repairs as needed to support the ongoing operation of the facility. The Building Administrator also coordinates with the Community Reinvestment Agency (CRA), Special Events, and other city partners on events and activities at or around the ballpark, including event-related facility needs and services.

About The Team

The Building Administrator reports to the Facilities Division Director and works closely with the CRA, Special Events, city departments, contractors, vendors, security, janitorial services, and other facility partners. The Facilities team collaborates to keep city facilities safe, functional, and well-maintained. The ideal candidate is dependable, resourceful, comfortable with both hands-on and administrative work, and committed to providing excellent customer service.

Responsibilities

• Makes regular inspections of the building(s), reporting any needs for maintenance, repair, or replacement to the Facilities Division through the established work order system.
• Fields and routes requests for service and specific needs to appropriate resources.
• Coordinates with Special Events and Real Estate Services, responds to special event requests that may take place inside and around building(s).
• Responsible for the ordering, receiving, inspecting, inventorying, scheduling, and coordinating the installation of office furniture and equipment.
• Reads and interprets technical drawings for space assessment and needs. May be required to obtain measurements and provide specifications to relevant service providers.
• Provides support to city employees on additions, relocations, and removal of surplus furniture fixtures and equipment.
• Prepares detailed plans for office configuration and furniture placement at the request of any Department occupying the building(s). Where applicable, such plans shall be compatible with the historical nature of the building and preserve the architectural fabric. Fabrics, colors, and styles shall be consistent with the building's history, design, and architecture.
• Communicates with on-call contractors and/or office furniture vendors to provide cost estimates for requested office systems or remodels. Reviews the initial estimate with the requesting party to remain consistent with budget constraints for each project.
• Coordinates and schedules work and installation of various building amenities and fixtures.
• Works closely with representatives of each contracted service in the building(s), such as security, janitorial, and concessions.
• Coordinates with representatives of each Department occupying the building(s) on appropriate safety trainings, determining frequency and relevant contents.
• Performs other related duties as assigned.

Requirements

• Graduation from an accredited college or university with an associate's degree or technical certification in Drafting, Construction, Mechanical Systems, or related field.
• Experience providing customer service at different organizational levels, from executives to occasional users.
• Demonstrated ability to operate computer technologies, including knowledge of Microsoft Windows, Word, PowerPoint, and Excel. Proficiency with vector drawing applications.
• Demonstrated verbal and written communication skills.
• Strong interpersonal and customer relation skills with the ability to work with customers on a daily basis.
• Demonstrated ability to work independently with minimal supervision.
• Ability to travel to and from different buildings in the city, including multiple times throughout the day as required to perform necessary functions.

Desired Qualifications

• Interior design certification.
• Working knowledge of AutoCAD.

Working Conditions

• Routinely lift light to moderate, sometimes awkward weights. Occasional requirement for heavy lifting (50 pounds or more).
• Some exposure to stressful situations as a result of human behavior and time constraints.

Pay

$78,555.6 - $91,648.20

Benefits

• Full city benefits, including health insurance, dental, vision, and life insurance.
• Paid vacation and personal leave.
• Six to twelve weeks of paid parental leave from day 1 of employment.
• Retirement contributions toward a pension plan and/or 401(k).
• A robust Employee Assistance Plan (EAP).
• Up to $4,000 tuition reimbursement annually.
• Discounted supplemental benefits like pet insurance and legal services.

Schedule

• Full-Time
• 40 scheduled hours per week