Building Administrator

About the role

The Building Administrator is responsible for providing a positive experience to visitors and employees, maintaining a tidy office, coordinating office events, and overall acting as the go-to person in the building. This role will also handle a wide variety of administrative functions including taking incoming phone calls, calendar management and onsite vendor relationships.

Responsibilities

• Serve as the primary point of contact for all building-related questions, ensuring employees and visitors have a positive, seamless office experience.
• Welcome and assist visitors, vendors, and guests by providing front-desk support, access coordination, and a professional first impression of the office.
• Maintain overall office tidiness and readiness, including conference rooms, break rooms, copy rooms, and common areas.
• Monitor, order, and restock office supplies, food, and amenities to ensure consistent availability without over- or under-ordering.
• Conduct regular building walkthroughs to identify maintenance, cleanliness, safety, or inventory needs and address them proactively.
• Coordinate office events, meetings, and onsite activities, including space setup, vendor coordination, and day-of logistics.
• Partner closely with Facilities, IT, Security, and third-party vendors (cleaning, maintenance, food service) to ensure timely resolution of building issues.
• Track and manage administrative tasks such as invoicing, expense reports, calendars, and service requests related to office operations.
• Communicate clearly and professionally with internal stakeholders and external partners regarding building updates, issues, and expectations.
• Support a welcoming, organized, and employee-focused office culture by anticipating needs and continuously improving the onsite experience.
• Other duties as assigned

Qualifications

• Must be comfortable working on site, five days per week and have availability weekdays from 7:30am-5:00pm
• Demonstrated ability to manage multiple priorities, coordinate logistics, and problem-solve independently.
• Strong verbal and written communication skills with a customer-service mindset.
• Proficiency with basic office technology and tools (email, calendars, ordering systems, expense tracking).
• Ability to work effectively with executives and staff at all levels
• Ability to work independently with minimum supervision
• Minimum 2 years of relevant experience in office administration, facilities coordination, workplace experience, or a similar onsite support role.
• High School Diploma or GED required

Physical Demands

The Physical demands described within are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to remain in a stationary position at least 75% of the time.
• Occasionally move about inside the office to access file cabinets, office machinery, etc.
• Requires visual acuity and manual dexterity to constantly operate a computer and other office productivity machinery, such as a calculator, copy machine, and printer.
• Frequently communicate with internal and external customers. Must be able to exchange accurate information in these situations.
• This position could require moving objects up to 20 pounds.

Benefits

• Teamwork in Action. In this position, you'll be fully on-site, collaborating and connecting with your teammates while getting things done.
• Medical, dental, and vision with DriveTime Family of Brands covering a sizable amount of insurance premiums.
• 401(K), Company paid life insurance policy, short and long-term disability coverage.
• Growth Opportunities. DriveTime Family of Brands is committed to providing its employees with every opportunity to grow professionally with roughly over 1,000 employees promoted year over year.
• Tuition Reimbursement.
• Wellness Program with self-guided coaching and journeys, cash incentives and discounts on your medical premiums through engaging in fun activities.
• Competitive pay across the organization.
• In-House Gym.
• Celebrations regardless of whether there is a holiday or not.
• Smart-Casual Dress (jeans welcome).
• Paid Time Off including wellness days, holidays, and vacation time.
• Great Place to Work Certified with 90% of employees saying they feel right at home.